Administrative Analyst
Job Location:
San Jacinto, CA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Summary/Objective
ADMINISTRATIVE ANALYST(non-exempt)
MonThurs 6:30 am 5 pm (4x10)Schedule
Salary: $42.1911 - $56.5402/hour ($87757.48 - $117603.62 annually)
Initial Screening: 10/12/2026This recruitment may close at any time once a sufficient number of qualified applications have been received.
Interested applicants are encouraged to apply as soon as possible.
City of San Jacinto is looking to fill two Administrative Analyst positions. One in the Public Works Department one in the Public Utilities Department.
Public Works (Parks Stormwater Streets)
This position is well suited for someone who enjoys digging into complex issues interpreting information understanding contract language and independently moving work forward. The ideal candidate combines strong analytical skills with curiosity resourcefulness and a team-oriented approach. Familiarity with contracts and contract language is important but so is the ability to apply that knowledge to real-world situations recognize when something doesnt look right and independently research and resolve issues. This is a role for someone who enjoys being trusted with challenging assignments and can balance independent ownership with collaboration. You should be comfortable managing multiple deadlines shifting priorities and assignments that may not come with a clearly defined roadmap.
Public Utilities (Water Wastewater)
This is a great opportunity for someone who enjoys learning new things asking thoughtful questions and figuring out how to get things done. Were looking for someone who is comfortable learning as they go and can take information from different sources and turn it into useful practical support for the department. The ideal candidate is someone who doesnt need to have all the answers on day one. You are curious about how things work resourceful when faced with a new challenge and willing to seek out information learn new systems and work with others to find solutions. You can manage competing priorities follow through on assignments and use sound judgment while knowing when to ask questions or bring an issue forward.
If you are a team player who enjoys variety learns quickly takes initiative and approaches unfamiliar problems with curiosity rather than hesitation we encourage you to apply.
View Full Job Description here: of DutiesEssential Job Functions Theduties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the class. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:
- Develops and coordinates the Departments Water Conservation Program Solid Waste Recycling and other community education focused programs.
- Development of grant proposals and funding applications for various projects and programs such as water conservation park rehabilitation and anti-graffiti mitigation.
- Researchs applies obtains and manages available grant funding sources.
- Interfaces with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.
- Assists in the preparation of the Department Budget preparation and administration purchasing activities and personnel-related operations.
- Reviews present and pending legislation to determine effect on organizational operations and presents recommendations in verbal or written form.
- Applies a variety of database spreadsheet work processing and graphics software programs and functions for division reports.
- Organizes and maintains databases and determines how information can be extracted for various division reports.
- Researches and compiles statistical records and financial data.
- Types formats edits revises proofreads and prints reports correspondence memoranda transmittal sheets agreements contracts legal documents ordinances resolutions modified standard formats and brief oral instructions; assists in designing and producing technical information handouts.
- Composes letters correspondence and reports for Department managers and superintendents. Organize and maintain Department and division records.
- Trains coordinates and reviews work of staff that assist with projects or tasks.
- Answers screens and routes telephone calls; greets informs and directs visitors; communicates information and instructions as an agent of the Public Utilities Superintendent.
- Assists in the coordination and preparation of City special events; Arranges meetings maintains calendar makes follow-up calls and initiates calls as necessary.
- Assists customers at a public counter and by telephone; responds to complaints from the public refers the complaint to appropriate staff and/or takes or recommends action to resolve the complaint.
- Plans organizes coordinates directs or conducts complex administrative or management studies relating to issues and programs.
- Identifies problems determines analytical techniques and information gathering processes and obtains necessary information and data for analysis; Analyzes alternatives and makes recommendations.
- Discusses findings with management staff and prepares reports of study conclusions.
- Develops implementation plans and assists in implementing policies and procedures.
- May represent Department at inter-agency community or professional meetings.
- Problem solves complaints from residents businesses and others.
- Coordinates projects and activities across divisions.
- Facilitates activities and productivity in overseeing a variety of special assignments.
- Confers with representatives of other agencies committee groups boards commissions and vendors as required by project assignments.
- Provides technical assistance to others on administrative and analytical matters.
- Plans organizes and oversees special projects as required.
- Administers department or division assigned webpage contents and layout.
Other Job-Related DutiesPerforms other related duties or responsibilities as assigned.Supervisory ResponsibilityThis position may have limited oversight responsibilities of technical and administrative support staff but no direct supervisory responsibilities.
Expected Hours of Work/Work ScheduleMonday Thursday 6:30 AM 5:00 PM (4x10 work week) with a 30-minute lunch position must be available to attend evening and weekend meetings as well as respond to emergency situations.
TravelRegular local travel is expected for this position. Occasional out of town travel for conferences workshops and various training opportunities is likely.
Typical QualificationsAny combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education A Bachelors degree in Public Administration Business Administration or a closely related field from an accredited College or University.
Experience Three years of experience comparable to an Administrative Assistant.Supplemental InformationWork Authorization/Security Clearance
Must complete post-offer/pre-employment Department of Justice finger printing and background screening. Work authorization as required by the U.S. Citizenship and Immigration Services is mandatory within three business days of hire.
Disaster Service Worker Requirements
Under California Government Code Sections 3100 - 3109 public employees are designated as disaster service workers. The term public employees includes all persons employed by the state or any county city state agency or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.
Pre-Employment
All employment offers are contingent upon successful completion of a pre-employment physical exam a criminal background investigation which includes finger printing and a pre-employment physical and drug/alcohol test.
Working Conditions Mental and Physical Demands
The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
RECRUITMENT TIMELINE
Due to high volume of calls we may not be able to respond to all inquiries. Please refer to the following timeline and if you have additional questions please email
INITIAL SCREENING: OCTOBER 12 2026
NOTICE OF SELECTION OR NON-SELECTION: OCTOBER 29 2026Screening Notice:
Applications listing duties copied directly from this job posting or job descriptions without contextualizing personal experience will not advance in the process. Original documentation of your skills is required to evaluate candidacy. Applications with responses such as See Resume or with full resumes copy and pasted into the response boxes will be considered incomplete and will not advance in the process.
Required Experience:
IC
