Administrative Analyst

The Administrative Analyst provides comprehensive administrative operational and analytical support to program leadership corporate management and government stakeholders. This position is responsible for coordinating administrative processes maintaining personnel and program documentation supporting onboarding and offboarding activities and ensuring efficient office operations in support of contract requirements. The role requires strong self-starter detailed organizational communication and analytical skills with the ability to manage multiple priorities in a fast-paced government contracting environment. Work is performed in accordance with corporate policies contractual obligations and Department of State procedures and standards.

Role and Responsibilities

• Provide administrative and operational support to program leadership corporate management and Department of State stakeholders.
• Coordinate and serve as the main POC in working with other key stakeholders to complete all tasks regarding personnel support and/or program documentation support
• Coordinate and support onboarding and out-processing activities as the main POC for program personnel ensuring compliance with corporate and contractual requirements.
• Establish maintain and audit personnel records and administrative files including certifications training documentation security-related records and employee documentation.
• Maintain strict confidentiality and safeguard sensitive personnel and operational information.
• Prepare distribute and archive tasks such as but not limited to meeting agendas minutes action items weekly update emails quarterly newsletters MS Teams documentation processes policies and related correspondence.
• Coordinate scheduling and tracking of required corporate and government training for program personnel.
• Assist with monitoring and maintaining personnel access requirements including system access building credentials and account status coordination.
• Coordinate meetings conference calls and administrative engagements with internal leadership and government customers.
• Maintain and update program contact rosters organizational directories and office seating assignments and other like materials.
• Organize maintain and improve electronic filing systems shared drives and document management processes.
• Manage office supply inventories and coordinate procurement requests to support operational requirements.
• Develop maintain and track attendance staffing and administrative reporting tools for PMO personnel.
• Support coordination efforts with government facility representatives regarding staffing workspace and operational support matters.
• Assist in preparing administrative reports status updates metrics and other program documentation as required.
• Identify opportunities to improve administrative workflows efficiency and record management practices.
• Perform additional administrative operational and analytical duties in support of program objectives and contract requirements.
• Other Duties as assigned

Deliverables may include:

• Personnel and Administrative Records Management
• Attendance and Staffing Tracking Reports
• Meeting Agendas and Minutes
• Onboarding and Out-Processing Status Reports
• Office Supply and Administrative Support Coordination
• Shared Drive and Document Management Maintenance
• Administrative Metrics and Reporting
• Additional Program Support Functions as Assigned

• High School Diploma or equivalent required; Associates or Bachelors degree preferred.
• Minimum of two (2) years of administrative operational support or analyst experience in a corporate government or contractor environment.
• Proficiency in Microsoft Office Suite including Word Excel Outlook PowerPoint and Teams.
• Ability to obtain and maintain a Top Secret clearance
• Strong organizational and time-management skills with the ability to prioritize competing requirements.
• Ability to work independently and collaboratively within a team environment.
• Strong attention to detail and commitment to accuracy.

Preferred Skills

• Prior experience supporting Department of State or federal government contracts.
• Experience with personnel tracking systems document management platforms or administrative reporting tools.
• Excellent verbal and written communication skills.
• Strong customer service and stakeholder engagement abilities.
• Ability to adapt to changing operational requirements and support multiple functional areas.