Administration Facilities Manager

Open: June 1 2026Close: June 16 2026Job Title: Facilities ManagerDepartment: AdministrationReports To: Tribal Member Services Division ManagerHours: 40 Hrs/Wk Full TimeSalary: Based on Salary MatrixBenefits Requisition: 905 *Salaries are market competitive. For accurate salary information call or email The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical dental vision life insurance a retirement/401(k) plan with profit sharing paid holidays and paid time off including birthday Summary:Under the general direction of the Tribal Member Services (TMS) Division Manager the Facilities Manager will ensure all Administration buildings are safe secure and functional. The position will be responsible for various facility capital improvements project management repair & maintenance and service contracts. Essential Duties and ResponsibilitiesInitiates and manages contracts with vendors to provide preventative maintenance for Tribal Administration buildings including HVAC elevators fire protection building renovations (interior & exterior) surveillance property management and other related services. Develops a working preventive maintenance system work order system and backlog of building repair and maintenance projects. Actively participates on the Tribal Safety Committee. Performs ongoing inspections of the buildings and grounds to ensure proper maintenance and occupant safety and makes improvement recommendations to the TMS Division works with the Economic Development team Finance and Administration by providing documentation and resources in support of their mission. Coordinates with the Public Safety department and Safety Committee on emergency preparedness plans including fire evacuation earthquake Lahar and lock downs for each building. Assists with developing procedures specific to each campus. Builds positive relationships with utility companies and service providers and maintains a list of emergency phone numbers for communications during outages emergencies and with Requests for Proposal in a competitive bidding and evaluation process by coordinating advertising and preparing requests for bids for improvements upgrades etc. for service and maintenance projects for Tribal Administration staff occupied buildings. Approves payments to building utility service providers (electric water sewer gas storage security rentals) for recurring monthly recurring charges. Processes project payments to contractors and vendors per contract terms and conditions for Managed Properties repair and maintenance compliance with building health and safety standards and industry tenant improvements and/or building repairs as needed. Works with Tribal Directors to make modifications to provide efficient work project management objectives including tracking of tasks assignments deliverables due dates etc. and keeps all involved staff apprised of project status and accurate assessments for repair and maintenance regarding utilities foundation site and settlement issues in order to make qualified judgments of suspected problems ranging from changes in comfort and functionality of all systems. Works with various contractors to provide repair and maintenance work following applicable Tribal procurement follows instructions responds to management direction; takes responsibility for own actions; completes tasks on time and within budget and keeps supervisor apprised to status of for responding to all emergency calls regarding facility related issues. Takes steps to minimize impact on daily TMS Division Manager and Realty Director with inspections of new buildings and sites available for purchase/use by Tribal contractor and vendor relationships with the objective of building trust and confidence. Continually communicates with TMS Division Manager on contractor and vendor and review service contracts to ensure facility management needs are being and present regular reports and reviews of facility-related budgets finances contracts expenditures and buildings maintenance staff with projects that are out of their with buildings Lead Maintenance positions to assist with Tribal projects and repair and maintenance tasks as in developing and coordinating programs to meet organizational goals by providing facilities information and available services. Performs other duties as ResponsibilitiesCarries out supervisory responsibilities in accordance with the Puyallup Tribe of Indians personnel policies and procedures and all applicable laws. Responsibilities include interviewing hiring coaching and training and mentoring employees; reviewing employee time cards attendance and time-off requests; planning assigning and directing work; appraising performance; rewarding recognizing and counseling employees; addressing complaints and resolving problems. Assigns & coordinates repair services and maintenance work as and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceBachelors Degree in Building Science Building Operations Project Management or other related field from an accredited institution and four years previous work experience responsible for the technical day-to-day of building operations; OR a satisfactory equivalent combination of education and experience on a year-for-year basis as long as technical work experience in hands-on building maintenance and operations is demonstrated. Required to have two years of previous supervisory experience. Intermediate computer skills with word processing spreadsheets and database is required to be able to prepare reports and keep logs and maintenance demonstrate:Ability to write operating procedures for facilities oversight systems teach operators and ability to evaluate their performance in determining best practice protocols. Ability to schedule work with contractors sub-contractors and service providers. Sensitivity to working in a culturally diverse environment.A strong working knowledge of codes standards OSHA etc. required to operate a public organizational and communication to maintain a safe working and operating environment for staff visitors Tribal members and SkillsAbility to read and interpret documents such as safety rules operating and maintenance instructions procedural manuals and grant applications. Ability to write routine reports and correspondence clearly and informatively. Mathematical SkillsAbility to add and subtract two-digit numbers and to multiply and divide with 10s and 100s and to calculate percentages. Ability to perform these operations using units of American money and weight measurement volume and AbilityAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form. Ability to understand and mitigate risk independently and exercise good judgment in difficult situations. Ability to define operating risks and developing mitigation plans of action written into Emergency Operating submit and be able to pass a criminal background check prior to employment and periodically after have and maintain a valid and unrestricted Washington State drivers license and be insurable and must sign a release of information to obtain a Washington State Driving Skills and AbilitiesWorking knowledge of general building be able to maintain strict DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a personal computer multi-line telephone calculator facsimile and photocopier and other office the ability to read write communicate and interpret information accurately in the ability to concentrate and consistently produce accurate employee is frequently required to stand; walk; sit; use hands to finger handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee is occasionally required to stoop kneel crouch or crawl. The employee must frequently lift and/or move 10 to 25 EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is usually moderate but occasionally loud. The physical exertion is be exposed to is performed in an office setting with occasional outdoor site are frequent employee contacts and interruptions during the Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email E. Portland Ave. Tacoma WA 98404