Administration Deputy Administrator

Open: July 28 2026Close: When FilledJob Title: Deputy AdministratorDepartment: AdministrationReports To: Administrative ManagerHours: 40 Hrs/Wk Full TimeSalary: Based on Salary MatrixBenefits Requisition: 727 Position Summary:The position requires considerable exercise of independent judgment discretion and initiative and a high degree of contact with the Administrative Manager Tribal Council Executive Directors employees within the organization and those doing business with the Tribe. The primary function is to oversee and guide the activities of assigned departments compliance legislative auditing and special projects to ensure they are in compliance with the policies procedures and goals of Tribal Administration and Tribal Council and to see that objectives are met in a timely and professional manner. This position will provide the Administrative Manager with accurate and timely information to support decision-making and policy direction; serve as an agent of the Administrative Manager for conflict and dispute resolution matters and assist in overall daily administration. This position provides the Administrative Manager with effective professional leadership positioning Administration to meet the Tribal communitys current and future Duties and ResponsibilitiesAdministrative:Meets with the Administrative Manager and Executive Management Team to discuss issues and objectives to determine strategies and approaches and to brief on current activities and with department leadership as assigned to discuss programs or inquiries answer questions address challenges and resolve issues which may arise in the course of daily business including budget personnel customer service and intradepartmental assigned departmental programs to ensure that budgets and schedules are met; control budgets through frequent review and analysis of invoices payroll accounting reports contract payments and other data; prepare and/or review projections for cash flow needs; coordinate development application and implementation of and/or assists in the implementation of new programs or enhancements to existing programs with the Administrative supervises assigned department heads and assigned staff establishing goals objectives and performance targets; preparing and administering reviews of individual and department performance as assigned by the Administrative participates in the development of Administrations strategic plan and strategies to achieve stated participates in the development of budgets monitoring of expenses identification of new funding sources and making budgetary recommendations to the Administrative the duties of the Administrative Manager in his/her with the Human Resource Department to oversee investigations complaint and conflict resolution and serve as the Administrative Managers designee in grievance steps. Will ensure the progressive discipline process is followed according to policies and will make recommendations for disciplinary action up to and including termination when necessary to the Administrative Manager for concurrence. Will work with the Administrative Manager and the Executive Director of HR Training and Education to ensure consistent interpretation and application of laws rules policies and procedures. Implements the Administrative Managers directives regarding policy and procedure advises and recommends changes facilitates and coordinates approved and/or coordinates activities on special projects as directed by Tribal Council and in the preparation and presentation of the annual audit report to Tribal Council in conjunction with Tribal Administration Chief Financial Officer/Controller and independent auditing and implements program performance reviews of departments that report to this for Compliance Officer on proposed program regulations and guidelines prepared by funding ongoing review and input on tribal policies and procedures and manuals to include supporting the development and utilization of a resource database for policies procedures and and Special Projects Analysis:Establishes and implements post award orientation conferences for all grants and contracts to insure the award is clearly understood and all parties are aware of their technical assistance to the Tribal Council Administration and programs regarding interpretation of federal and state regulations as well as other federal and state regulations manuals circulars funding notices and other compliance cooperatively with Tribal Council Administration and Chief Financial Officer/Controller to ensure compliance with Generally Accepted Auditing Standards as required by the U.S. Office of Management and Budget Circular A-133 Audits of States Local Governments and Non-Profit request for qualifications process to retain the services of an independent auditing firm in performing audits as required by U.S. OMB Circular in the preparation and presentation of the annual audit report to Tribal Council in conjunction with Tribal Administration Chief Financial Officer/Controller and independent auditing other duties as ResponsibilitiesOversees Departments assigned by the Administrative Manager. Carries out supervisory responsibilities in accordance with the Puyallup Tribe of Indians personnel policies and procedures and all applicable laws. Responsibilities include interviewing hiring coaching and training employees; planning assigning and directing work; appraising performance; rewarding recognizing and counseling employees; addressing complaints and resolving and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceBachelors Degree from an accredited four-year college or university with specialization in Public or Business Administration Compliance Human Resources or a related discipline and ten years of progressively responsible related experience in a senior leadership capacity including a minimum of five years each of supervisory experience of both direct and indirect reports public administration and compliance or a satisfactory equivalent combination of education and experience. Must demonstrate previous successful experience in leading large organizations overseeing employee relations and compliance activities and managing budgets. Intermediate computer experience with Word is required. Experience with Excel and/or Access is demonstrate knowledge of: Operations services and activities of a Tribal government;Principles and practices of finance;Principles and practices of program development and administration;Principles and practices of contract negotiation;Principles and practices related to employee relations; Effective leadership methods and supervisory skills;Effective planning and organizational demonstrate ability to:Analyze problems identify alternative solutions project consequences of proposed actions and implement recommendations in support of goals;Develop and implement administrative procedures and evaluate their effectiveness and efficiency;Exercise sound independent judgment in the application and interpretation of organizational policies and procedures;Make critical decisions involving large complex technical situations;Establish and maintain effective and productive working relationships with the Administrative Manager Tribal Council Executive Directors administrative staff and those doing business with the Tribe;Effectively coordinate perform and complete multiple duties and assignments concurrently and in a timely manner;Effectively plan assign evaluate and supervise professional technical and administrative staffCommunicate clearly and concisely both orally and in writing;Work in a team environment under stressful situations performing a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;Maintain strict confidentiality at all SkillsAbility to read analyze and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management public groups and/or boards of SkillsAbility to work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions percentages ratios and proportions to practical AbilityAbility to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas scientific equations graphs musical notes etc.) in its most difficult phases. Other Skills and AbilitiesStrong customer service skills and the ability to work with the have and maintain a valid state drivers license and ability to be insured. Drivers License must not contain any restrictions that would prevent the employee from driving a GSA pass a criminal background check prior to and periodically throughout DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a personal computer multi-line telephone calculator facsimile and the ability to read write communicate and interpret information accurately in performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or employee occasionally is required to stand and employee must occasionally lift and/or move up to 20 vision abilities required by this job include close vision color vision and ability to adjust EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is low to physical exertion is low to is performed in an office occasional travel using employees own may be stressful at times due to the sensitive or confidential issues being Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email