Admin Services Coordinator – Radiology Reading Room

The University of Iowa Health Care Department of Radiology is seeking an Administrative Services Coordinator to provide high-level administrative support to faculty and departmental leadership. This position is responsible for complex administrative and scheduling functions and regularly collaborates with department leaders senior executives referring providers technologists and public and private officials.

The Administrative Services Coordinator also serves as a key liaison for faculty working in Radiology Reading Rooms facilitating effective department-wide communication and supporting departmental projects and initiatives. This role requires a high degree of professionalism independent judgment organization and discretion in a fast-paced clinical environment.

• Maintains effective working relationships and serves as a primary contact for Radiology Faculty
• Provides faculty administrative support for assigned Radiology Divisions and Reading Rooms
• Serves as a first point of contact in person or by phone for internal staff; Ensures calls are documented and triaged appropriately
• Communicates patient and exam information to Radiologists from referring providers technologists and other healthcare personnel
• Assists Radiologist with communication to ordering providers when interpreting studies
• Reviews EPIC reading worklists and status reports to assist Radiologists in the reading workflow
• Assists in tracking investigating and processing external orders
• Coordinates patient procedure scheduling to ensure clinical volume is manageable for the Radiologists workflow and schedule
• Provides timely and professional communication with providers regarding procedure scheduling
• Maintains and manages over book and add-on requests from clinics for Radiologists clinic procedures
• Functions as a superuser for the Visage Reporting system
• Assists with efficient and timely processing of Peer Review studies
• Makes decisions and exercises a high level of autonomy while performing administrative/operational support and management of the reading room
• Monitors workflow within the reading room and recommend processes to enhance patient satisfaction and clinical operations
• Manages complex faculty schedules requiring judgment in determining meeting needs discretion related to calendar activities prioritization of appointments and creating multiple electronic calendar systems
• Maintains and manages division reading room schedules using the Epic Staffing Board system
• Maintains and manage division call schedules

The information contained herein is not intended to be an exhaustive list of all responsibilities required of individuals performing this job.

University of Iowa Health Care recognized as one of the best hospitals in the United Statesis Iowas only comprehensive academic medical center and a regional referral center. Each day more than 12000 employees students and volunteers work together to provide safe quality health care and excellent service for our patients. Simply stated our mission is: Changing Medicine. Changing Lives.

Percent of Time:100%

Schedule:Mon - Fri 8:00 am 5:00 pm

Location:Main Campus University Iowa City IA

Pay Grade:2B Highlights:

• Regular salaried position located in Iowa City Iowa.
• Fringe benefit package including paid vacation; sick leave; health dental life and disability insurance options; and generous employer contributions into retirement plans.
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