Admin & Fiscal Support Specialist, #0097533T

Title: Admin & Fiscal Support Spec

Position Number:T

Hiring Unit: SCH OF LAW INSTRUCTION INSTRUCTION

Location: UH at Manoa

Band: A

Salary :salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

1.*Assist the Director of Experiential Learning in the day-to-day operations of the experiential learning program.

2.*Coordinate all program requirements initiatives activities offerings and meetings (including taking minutes of all program meetings).

3.*Produce materials including writing reviewing and disseminating content assisting with website maintenance and publicizing program activities.

4.*Serve as liaison and the first point of contact and communicating with all Law School constituencies.

5.*Maintain files library case management system and resources.

6.*Staff the Clinical Building front desk and reception area including answering and screening calls from students faculty staff clients potential clients courts opposing counsel and the general public and receiving walk-ins.

7.*Write and manage correspondence.

8.*Assist in arranging program travel and processing reimbursements.

9.*Co-supervise student assistants.

10.Assist in the management of the program budget.

11.*Monitor all Law School events and activities for potential partnership collaboration and conflict.

12.Other duties as assigned

* Denotes essential functions

Minimum Qualifications

1.Possession of a baccalaureate degree in Business Administration Education Social Science Communication or related field and 0 year(s) of progressively responsible professional experience with responsibilities for program or office administration; or any equivalent combination of education and/or professional work experience that substantially meets the required education knowledge skills and abilities indicated.

2.Functional knowledge of principles practices and techniques in the area of program or office administration demonstrated by knowledge understanding and ability to apply concepts terminology.

3.Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with program or office administration.

4.Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of program or office administration.

5.Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

7.Demonstrated ability to operate a personal computer apply word processing software.

Desirable Qualifications

1.Experience working in a legal or school setting and with diverse stakeholders

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.)

Note: If you have not applied for a position before using NeoGov you will need to create an account after clicking on the APPLY button.

Inquiries: Pauline Fagan

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: