Admin & Fiscal Support Specialist (0081980T)
Job Location:
Honolulu, HI - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Description
Title:Administrative and Fiscal Support Specialist
Position:T
Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI) Office of Strategic Health Initiatives (OSHI)
Location:Manoa Campus
Date Posted: August 31 2026
Closing Date: September 28 2026 @ 11:59pm (EXTENDED)
Band: A
Salary: salary schedules and placement information
Additional Salary Information: Commensurate with education and experience.
Full Time/Part Time:Full-Time
Month:11-month
Temporary/Permanent: Temporary
Other Conditions:Position is annually renewable contingent on satisfactory performance and availability of funds. This is not a remote position.
Duties and Responsibilities
(NOTE: **denotes Essential Functions)- **Serves as the Administrative and Fiscal Support Specialist for the University of Hawaii System Office of Strategic Health Initiatives (OSHI) in support of the Education Training and Policy Core of the U.S. Department of Veterans Affairs (VA) Center for Pacific Islander Veteran Health (CPIVH) and provides program coordination administrative fiscal and communications support across OSHI programs.
- **Provides staff support in the following field of assignment or subject matter area: program coordination administrative and fiscal operations and communications support for federally funded health programs and initiatives.
- **Provides assistance to and takes direction from higher level professionals who manage and control programs and functions.
- **Plans coordinates analyzes and/or supports work within the subject matter area of day-to-day project operations including calendar and meeting coordination scheduling note-taking travel arrangements and coordination of staffing and supply needs for the community engagement and curriculum teams.
- **Serves as a point of contact for project staff contracted specialists community partners University offices and federal sponsor counterparts.
- **Assists leadership in the performance of administrative tasks including processing requisitions purchase orders travel requests P-Card transactions inventory control and other expenditures.
- **Implements and configures management procedures e.g. deliverable tracking systems quality control checklists file organization protocols and version control practices for the identification control and accounting of data e.g. project records deliverable documentation meeting records and contract files.
- **Assists by compiling checklists tracking due dates and assigned owners and documenting corrective actions in the development management planning review and application of quality assurance and quality control techniques principles disciplines procedures and requirements in support of the development and production of contract deliverables.
- **Supports staff in the performance of specific work assignments such as preparing weekly monthly quarterly and annual reports to the federal sponsor tracking delivery of key milestones within set timelines and assembling supporting documentation.
- **Plans schedules collects data and assists in the analysis of project budgets expenditures and grant and contract reporting.
- **Develops coordinates and conducts logistical planning for project meetings and events including monthly community engagement meetings and an annual provider summit in coordination with project staff and community partners.
- **Writes edits and coordinates approval of program documentation e.g. meeting summaries informational fact sheets newsletters website content and event promotion materials.
- **Assists staff in grant and contract application preparation and submission.
- **Uses standard software e.g. Google Workspace Microsoft Office Zoom and Canva to create and edit content and maintain project records.
- Performs other duties as assigned.
Minimum Qualifications
Education and Professional Work Experience:- Possession of a baccalaureate degree in fields related to public health health sciences public policy economics or political science and one (1) year of progressively responsible professional experience with responsibilities for program coordination administrative support fiscal or grant support and/or communications; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
Knowledge Skills and Abilities:- Functional knowledge of principles practices and techniques in the area of program coordination administrative support fiscal or grant support and/or communications demonstrated by knowledge understanding and ability to apply concepts terminology.
- Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with the administration of federally funded contracts and grants.
- Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of program coordination administrative support fiscal or grant support and/or communications.
- Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
- Demonstrated ability to operate a personal computer apply word processing software and apply spreadsheet presentation videoconferencing and graphic design software e.g. Microsoft Office Google Workspace Zoom Canva and/or Adobe Creative Suite.
Supplemental Minimum Qualifications- Excellent organization writing presentation and communications skills.
- Demonstrated abilityto work in a fast-paced environment with frequent interaction with team members and OVPRI management fiscal manager vendors researchers staff from other institutions and other UH units.
- Demonstrated abilityto manage multiple assignments concurrently and maintain a pleasant courteous attitude when dealing with others.
- Demonstrated abilityto solve problems using critical thinking that reflects sound judgement and analysis.
- Ability to attendoccasional meetings scheduled outside of standard business hours to align with Pacific and U.S. mainland time zones.
- Ability to travel as required.
Desirable Qualifications- Experience supporting federally funded projects contracts or grants within higher education government or a nonprofit setting.
- Familiarity with the University of Hawaii System and its fiscal procurement travel and human resources policies and procedures.
- Knowledge of or lived experience with Native Hawaiian Pacific Islander and/or U.S.-Affiliated Pacific Islander communities languages and cultural protocols.
- Experience working with or on behalf of Veterans military-connected populations or health care organizations serving them.
- Experience coordinating meetings trainings conferences or community events including virtual and hybrid formats spanning multiple time zones.
- Experience with graphic design and content creation tools such as Canva or the Adobe Creative Suite.
To Apply:
Select the Apply button in the top right corner of the screen; first-time NeoGov users will need to create an account. Please ensure your application includes the following materials:
- Cover Letter:A letter detailing your interest and how you meet both the minimum and desirable qualifications. All minimum qualifications must be met by the closing date to be considered.
- Resume/CV:A current professional resume or curriculum vitae.
- Professional References:The names telephone numbers and email addresses of three (3) professional references.
- Unofficial Transcripts:Copies of unofficial transcripts are required for the application though official versions must be provided upon hire. Please note that copies of diplomas and academic summaries are not acceptable substitutes.
- Foreign Credential Evaluation: For degrees earned outside the U.S. you must provide a course-by-course analysis and equivalency statement from a NACES-member agency at your own expense.
Important Note: To protect your privacy do not include any photos Social Security Numbers or dates of birth in your packet. Only the most recent application will be reviewed and all submitted materials become the property of the University of Hawaii. Please ensure all documents are complete and legible to be considered by the search committee. Incomplete applications will not be considered.
Inquiries:Lara Studzinski;- EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
IC
