Admin Assistant GIHepatology

The Division of Gastroenterology (GI) and Hepatology within the Department of Medicine offers an opportunity for an Administrative Assistant to join our team. This position serves as the administrative assistant to several key faculty and advanced practice providers (APPs) within the division serving as their primary administrative contact person and supporting them administratively in the successful completion of their varied academic clinical and research responsibilities.

This detail-oriented position requires excellent administrative organizational and communication skills as well as strong computer proficiency. This position requires significant professionalism organization confidentiality independence initiative judgment and problem solving skills. The successful candidate will have the ability to manage competing priorities as well as the ability to work independently in dealing with the complexities of working with operations at SMPH UW Health VA and UPH-Meriter.

• This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.

• Monday through Friday 8:00 a.m.- 4:30 p.m.

Candidates who demonstrate the following knowledge skills and abilities will be given first consideration:

• Technical proficiency in Outlook Microsoft Teams Webex PowerPoint etc. and ability to leverage technology to its maximum potential

• Excellent oral and written communication skills

• Courteous responsive and service oriented attitude

• Strong organizational skills

• Ability to manage diverse assignments simultaneously and consistently meet deadlines

• Ability to establish and maintain effective working relationships with faculty and staff

• Ability to work independently and solve problems and to recognize where discretion/review is needed in sharing confidential/sensitive information.

• Completes fiscal tasks such as e-reimbursements requisitions purchasing card and procurement tasks

• Maintains Curriculum Vitae and NIH biographical sketches for assigned faculty members. Assists in completion of annual review packets and mentor committee meetings.

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

School of Medicine and Public Health Department of Medicine Division of Gastroenterology and Hepatology

Fueled by innovation yet grounded in kindness the Department of Medicineempowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health strive to ensure that everyone in our department understands the importance of social impact and belongingand is empowered to champion it in all they us and be a part of supporting our nationally recognized faculty innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!

With a distinguished team of over 40 exceptional faculty members and 10 advanced practice providers theUniversity of Wisconsin Division of Gastroenterology and Hepatologyat the University of Wisconsin-Madison is renowned for delivering high-value patient care driving innovative research and shaping the future leaders of gastroenterology and hepatology.

At the forefront of our divisions success is a comprehensive range of clinical programs that are considered among the best in the field. Recognized byU.S. News & World Report the UW Health Gastroenterology and GI surgery program consistently ranks within the top 50 nationwide a testament to our commitment to excellence. Additionally our UW Health liver transplant program is nationally acclaimed as a Center of Excellence acknowledged by most insurance networks for its exceptional standards.

The starting minimum hourly wage for the position is $20.00 per hour; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage and the SMPH University Staff Benefits Flyer 2026.

• At least one year of experience in an office business or finance environment.

• Experience providing executive leadership support in a healthcare academic or other professional setting

• Experience in meeting and event planning

H.S. Diploma preferred

For the best experience completing your application we recommend using Chrome or Firefox as your web browser.

To apply for this position select either I am a current employee or I am not a current employee under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.

• Cover letter required

• Resume required

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is an ongoing position that will require continuous work you are selected for this position you must provide proof of work authorization and eligibility to work.

Jacqueline Giese

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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