Accounts Receivables Clerk

Primary Function

The Accounts Receivable Clerk is an entry-level accounting professional responsible for managing assigned customer accounts through the full billing cycle ensuring accurate and timely preparation of Time & Material and Fixed Price invoices collection follow-up and cash application. The position will be based in our Houston Texas office located at 12031 Kurland Dr Houston TX 77034 and will report to Dashiells Assistant Controller.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

• Prepare customer billings on a mid-month and monthly billing cycle coordinating activities with project managers and internal departments to ensure accurate and timely invoice generation.
• Collect required supporting documentation for Time & Material and Fixed Price project billings each billing cycle.
• Generate and distribute invoices in a timely manner; follow up with customers to confirm receipt and acceptance whether invoices are mailed or submitted through customer-approved system.
• Monitor accounts receivable and notify project managers of unpaid or disputed invoices requiring attention.
• Apply cash receipts accurately to the appropriate customer accounts; maintain cash receipts records.
• Respond promptly to billing and payment inquiries from project managers and customers.
• Maintain accurate billing documentation and supporting records suitable for audit review.
• Perform account reconciliations as required; assist with month-end close activities.
• Perform order entry and change order functions within the accounting system including entry of job budgets.
• Tie out intra-company invoices with Accounts Payable and generate offsetting invoices for processing within the accounting system.
• Perform Accounts Payable vendor master file setups based on documentation received from the AP department.
• Perform ACH callbacks to verify vendor banking information in accordance with internal controls.
• Maintain a secured database of customer portal login credentials for billing system access.
• Assist other divisions or companies with billing application questions and process guidance as needed.
• Support the data entry review process performed by other divisions and companies.
• Perform special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Protect Dashiells cash flow and revenue recognition by ensuring invoices are prepared accurately issued on time and followed through to collection.
• Reduce billing errors and audit risk by maintaining complete well-organized documentation for all customer accounts and transactions.
• Keep project managers informed of receivables status so they can address client issues before they escalate into payment delays.
• Strengthen internal controls by performing reconciliations ACH verifications and intra-company tie-outs with care and consistency.
• Support a high-functioning accounting team by contributing reliable deadline-driven work during month-end close and billing cycles.

Minimum Qualifications / Experience

• High school diploma or equivalent required; Associates degree in Business Accounting or a related field preferred (2 years of relevant experience may be considered in lieu of degree).
• Minimum of 3 years of experience in accounts receivable with demonstrated experience preparing both Fixed Price and Time & Material billings.
• Prior experience with cash receipts application strongly preferred.
• Proficiency in Microsoft Office Suite including Outlook Word and Excel.
• Strong attention to detail with the ability to accurately prepare invoices and perform billing reviews.
• Ability to handle confidential financial information with discretion and care.
• Ability to define problems gather supporting data and draw sound conclusions.
• Effective written and verbal communication skills; ability to interact professionally with project managers internal teams and external customers.
• Ability to prioritize competing deadlines and perform effectively in a fast-paced accounting environment.
• Driving is not required for this position.

Preferred

• Experience with ERP or project-based accounting systems.
• Familiarity with customer billing portals used in construction engineering or utility industries.

Physical Requirements

LEVEL 1 Office (Sedentary Work)

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing writing and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.

Environmental Conditions

• Work is primarily performed in a climate-controlled office environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.

Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race religion color sex gender identity or expression sexual orientation age national origin disability veteran status or any other protected status under applicable law.

Dashiell offers a competitive compensation and benefits package. Benefits include company-paid life insurance accidental death and dismemberment insurance long-term disability insurance and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options) dental and vision coverage supplemental life insurance short-term disability critical illness insurance group accident insurance hospital indemnity insurance and a 401(k) plan with immediate vesting among others.

Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship. Third-party recruiters and agencies please do not contact us regarding this position.