Accounts Receivable Specialist

Position Summary
A growing civil defense litigation practice is seeking a detail-oriented and dependable Accounts Receivable Specialist to manage the full lifecycle of our incoming payments and billing this role you will ensure accurate invoicing timely payment collection and precise reconciliation of customer accounts. Youll serve as a primary liaison between our finance team and clients maintaining strong professional relationships while supporting the firms cash flow and financial accuracy.
Key Responsibilities
Invoicing & Billing: Generate verify and issue timely and accurate invoices/billing statements to clients in accordance with contractual terms.
Payment Processing: Record daily incoming payments (checks ACH wire transfers credit card payments) and post them accurately to client accounts.
Collections & Client Communication: Monitor outstanding balances issue monthly statements and proactively follow up on past-due accounts with professional courteous communication.
Reconciliation: Reconcile accounts receivable ledgers and investigate discrepancies or unapplied cash balances to ensure all payments are accounted for and properly posted.
Dispute Resolution: Collaborate with account managers or billing attorneys to resolve billing inquiries short-payments or disputed charges promptly.
Reporting & Auditing: Prepare weekly/monthly aging reports for management highlighting key metrics delinquency trends and collection progress.
Compliance & Records: Maintain organized digital documentation and ensure strict adherence to internal accounting policies and confidentiality guidelines.
Qualifications & Skills
Experience: 24 years of hands-on experience in Accounts Receivable general accounting or billing.
Education: Associate or Bachelors degree in Accounting preferred finance Business Administration or equivalent experience.
Software Proficiency: Strong knowledge of accounting software e.g. QuickBooks NetSuite SAP Elite or LawPay and proficiency in Microsoft Excel (vlookups pivot tables).
Attention to Detail: High level of accuracy in data entry record-keeping and account reconciliation.
Communication: Excellent verbal and written communication skills with a professional customer-service-oriented demeanor.
Problem-Solving: Ability to analyze ledger accounts identify discrepancies and resolve collection issues constructively.
Benefits & Perks
Competitive compensation $80000 - $100000/ year depending on experience
Life health dental and vision insurance options
401(k) matching program
Generous Paid Time Off (PTO) and paid company holidays
Professional development opportunities