Accounts PayableFront Office Receptionist Winlock, WA

Reports to:

HR Manager

Type of position: Onsite

x Full-time $20.00-$24.00 Hr DOE

Hours per week:

40 hours per week.

Position Summary:

In a glass manufacturing plant that runs 24/7 the Front office coordinator is responsible for Accounts Payable and Production Reporting ensures that invoices and bills accurately reflect billable charges for goods and services received. Then processes the paperwork to lead to accurate and timely payment. Reports are updated to reflect the days production and shipping and back-up assistance is provided to others.

The Front office Coordinator needs to demonstrate a solid work ethic through diligent effort availability excellent attendance accuracy good decision-making and keeping confidential information.

Supports other members of the team as needed and completes other duties as requested by the HR Manager Plant Manager.

Job Responsibilities include the following:

Process bills - accounts payable

When invoices are received scan and send to WLFG AP Invoices.

Determine category of expenses (GL Coding).

Process. Invoices in E1

- Scanman Processing

- Manual processing

Enter data into E1 using the scanner or other equipment as required.

Accrual Reporting to corporate

Petty Cash

Process Trucking Invoices

When rack returns trailer repairs and cullet bills are received determine whether to process bills through 3-way matching or use the speed method.

Update Production Reports

Maintain four reports: Production Report Tons Pulled Report Summary Report and Shipping Report.

- Get information from shift supervisors and Access files in Top 10 and FG web.

E-mail reports daily.

Follow up with production manager to verify accuracy being careful not to give double credit or lack of credit.

Maintain e-files on FG Web.

Send paper copies to Stores.

Assist HR Department-

Function as receptionist and be the first impression of our team to visitors with professional communication and appearance.

Answer phones

Manage weekly $2.00 lunch program supplies for plant wide meetings and lead planning employee events.

Maintain front office Coffee counter and Employee breakroom supplies.

Assist with the internal TV system communication updates.

Talk with employees and visitors to the plant and assure their needs are met.

Be approachable and trustworthy.

Participate in new hire onboarding process.

Familiarity with Plant policies and benefits to assist as needed.

Demonstrate World Class Safety philosophy through personal safe behavior/work practices.

Accurate in reporting

Communicate effectively with supervisors employees and managers. Willing to research information and work with people to be sure information is accurate.

Keep communication flowing to Production Manager and Plant Manager.

Diligent in organizing information; enters it correctly; verifies details to ensure accuracy.

Collaborate with others.

Flexible to re-plan day and adjust priorities based on needs of others.

Be an active member of plant philanthropy committees that need your support or decision-making.

Seek feedback from internal customers to improve your service to the plant.

Implement best practices from other Cardinal facilities or similar industries.

Develop skills for the future

Annually participate in a written performance plan to review previous years performance.

Prepare self to be capable of taking on increased responsibilities across time. Continue to learn. Work together to identify training/mentoring that may be helpful.

Keep a back-up trained for this position.

Education/knowledge requirements

High school diploma or its equivalent.

Experience with accounts payable

Production experience is helpful but not required.

Capable of learning computer systems and methods of performing the work.

Skills needed

Strong skills in organizing and tracking large quantities of data.

MS Office applications: Word Excel and Outlook

E1 systems

Attention to detail and accuracy

Physical requirements and equipment to use

Physical requirements include walking climbing stairs and sitting for long periods of time. Lift up to 40lbs

Equipment to use includes computers and office equipment.

• Company Benefits include:

  Medical Dental Vision HSA FSA Life Insurance Short-term and Long-term Disability401(K) Profit Share Employee Assistance ProgramAnnual tool and boot allowance.

  Vacation

  Upon hire- After completion of 90 days you will receive 40 hours of paid vacation

  After two years employees receive 80 hours of vacation time

  After five years employees receive 120 hours of vacation time

  After ten years employees receive 160 hours of vacation time.

  Holidays

  WLFG observes seven paid holidays for full-time employees:

  New Years Day.

  Easter.

  Memorial Day.

  Independence Day (July 4^th).

  Labor Day.

  Thanksgiving Day.

  Christmas Day.

  You are legally entitled to Paid Sick Leave.

  WA Paid sick leave will accrue as follows:

  Eligible employees will accrue one hour of paid sick leave for every 40 hours worked including overtime hours.

  Paid sick leave is accrued based on hours worked. An employee will not accrue paid sick leave during any period of paid or unpaid leave (including utilization of paid sick leave hours).

  Employees will begin accruing paid sick leave on their date of hire and are eligible to begin using accrued paid sick leave on their 90th day of employment.

Performance factors:

Attendance and Dependability: Be at work on time and accessible. Conscientious. Completes work accurately thoroughly and in a timely manner.

Results-oriented: Follows plans to achieve the goals.

Job area expertise: Expert in functional area. Excellent use of office equipment and other business resources.

Personal leadership: Hard working positive helpful. Follows through with those who need information. Continues to gain knowledge and new skills to be capable of increasing future responsibilities. Seeks self-improvement.

Evokes trust and confidence: Genuinely interested in plant production employee satisfaction and safety quality and customer satisfaction. Builds supportive relationships. Trustworthy.

Communication: pleasant to approach by others at all levels both inside and outside of the company. Verbal and written communications are easy to understand concise and convey respect. Listens understands handles conflict and keeps people informed.