Accounts Payable Specialist

Department Leadership & Supervisor Support

Supervisory Backup: Assume operational leadership and decision-making authority for the AP department during the supervisors absence.

Payment Quality Control: Review and perform preliminary sign-off on check runs ACH batches and wire transfers prior to final supervisor release.

Workflow Delegation: Monitor team intake queues distribute daily tasks and reallocate workloads among staff to meet deadlines.

Audit Readiness: Gather invoice samples approval histories and payment trails to support internal and external financial audits.

Advanced Processing & Exception Management

Complex Transaction Handling: Process high-dollar sensitive or multi-departmental corporate invoices requiring advanced general ledger coding.

Three-Way Match Resolution: Troubleshoot and resolve severe purchase order pricing and receiving variances by partnering with procurement teams.

Expense Management Oversight: Review corporate card programs and employee travel expense submissions to ensure adherence to company travel policy.

Month-End Close & Regulatory Compliance

Month-End Coordination: Enforce cutoff deadlines for the processing staff and ensure all monthly liabilities are recorded.

Accrual Preparation: Calculate and draft month-end expense accruals and unvouchered receipt schedules for general ledger posting.

Tax Compliance (1099s): Maintain tax classification records review W-9 compliance and lead the preparation of annual IRS Form 1099 filings.

Internal Fraud Controls: Audit modifications to the master vendor database verified banking change records and maintain separation of duties.

Training & Process Improvement

Onboarding & Training: Train incoming AP staff on ERP software internal workflows and corporate accounting policies.

Documentation Maintenance: Author update and organize the departments Standard Operating Procedures (SOPs) manual.

Performance Tracking: Compile monthly processing metrics error rates and key performance indicators (KPIs) for supervisor review.

Europcar Mobility Group

Europcar Mobility Group is a global mobility player with 75 years of mobility services expertise and a leading position in Europe. We help to change the way you move is what we stand for and brings us together.

We offer to individuals and businesses a wide range of car and van rental services be it for a few hours a few days a week a month or more on-demand or on subscription relying on a fleet of more than 250.000 vehicles equipped with the latest engines including an increasing share of electric vehicles.

Our brands address differentiated needs use cases and expectations: Europcar - a global leader of car rental and light commercial vehicle rental with a premium positioning Goldcar - a frontrunner at providing low-cost car rental services in Europe and Fox-Rent-A-Car one of the main players in the car rental market in the US with a value for money positioning.

Customers satisfaction is at the heart of the Groups ambition and that of our more than 8000 employees everywhere we deliver our mobility solutions thanks to a strong network in over 130 countries.

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