Accounts Payable Specialist

Smart AutoCare

Job Location:

Richardson, TX - USA

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Department:

Accounting

Job Summary

As an Accounts Payable Specialist you will manage the full-cycle payables process across our growing multi-entity corporate footprint. You will own the daily transaction life cycle proactively resolve discrepancies and play a crucial role in our month-end close operations. Working closely with our Senior Staff Accountant you will act as a key guardrail for financial policy compliance and help keep our vendor relationships strong and seamless. This position is a full time hourly in-office position based in our office in Richardson TX.

Minimum Qualifications:

High School diploma required; an Associates in accounting finance or a related business field is a plus
3 years of progressive accounts payable experience (experience supporting a multi-entity environment is highly preferred).

Primary Job Functions:

Oversee day-to-day accounts payable transactions across separate operating entities ensuring data is accurately verified classified and recorded in compliance with financial controls.
Generate and reconcile monthly AP subledgers ensuring all outstanding liabilities are accounted for and properly posted in the accounting system.
Partner with vendors and internal departments to investigate invoice mismatches and processing issues.
Process accurate outgoing payment runs (ACH wire and checks) in strict accordance with company deadlines and cash disbursement policies.
Maintain highly organized audit-ready financial files and assist in gathering documentation for external or internal audits.
Leverage MS Excel spreadsheets to streamline monthly reporting and provide general administrative support to the Accounting team.

Skills and Compentencies Required:

High proficiency in Microsoft Office (specifically intermediate Excel skills like VLOOKUPs and pivot tables). Hand-on experience with Oracle or similar mid-to-enterprise ERPs is a major plus.
Exceptional precision in data entry and a strong mechanical understanding of the monthly general ledger closing process.
Strong verbal and written communication skills with a proven track record of handling vendor inquiries professionally and efficiently

Required Experience:

High School diploma required; an Associates in accounting finance or a related business field is a plus
3 years of progressive accounts payable experience (experience supporting a multi-entity environment is highly preferred).

Primary Job Functions:

Oversee day-to-day accounts payable transactions across separate operating entities ensuring data is accurately verified classified and recorded in compliance with financial controls.
Generate and reconcile monthly AP subledgers ensuring all outstanding liabilities are accounted for and properly posted in the accounting system.
Partner with vendors and internal departments to investigate invoice mismatches and processing issues.
Process accurate outgoing payment runs (ACH wire and checks) in strict accordance with company deadlines and cash disbursement policies.
Maintain highly organized audit-ready financial files and assist in gathering documentation for external or internal audits.
Leverage MS Excel spreadsheets to streamline monthly reporting and provide general administrative support to the Accounting team.

Skills and Compentencies Required:

High proficiency in Microsoft Office (specifically intermediate Excel skills like VLOOKUPs and pivot tables). Hand-on experience with Oracle or similar mid-to-enterprise ERPs is a major plus.
Exceptional precision in data entry and a strong mechanical understanding of the monthly general ledger closing process.
Strong verbal and written communication skills with a proven track record of handling vendor inquiries professionally and efficiently

Required Experience: