Accounts Payable Specialist Operations Support

DeliverIt Group is hiring an Accounts Payable Specialist - Operations Support to own accounts payable while supporting key corporate operations at our Sugar Land headquarters.

This role is ideal for someone with strong AP experience excellent attention to detail and the ability to stay organized and effective in a fast-paced multi-entity environment.

If youre looking for a role where you can take ownership of AP support key business operations and grow with a multi-entity healthcare organization wed love to hear from you.

Benefits

• Performance bonus eligibility
• Medical
• Dental
• Vision
• Life/AD&D
• 401(k)
• Paid time off

Why Join Us

• Opportunity to own AP processes across a growing healthcare organization
• Mix of accounting responsibility and cross-functional operations exposure
• Role with visibility into broader business operations
• Performance bonus eligibility

What Youll Do

• Receive code and enter vendor invoices into the accounting system
• Ensure proper general ledger coding by entity and cost center
• Perform three-way matching between purchase orders receiving documents and invoices
• Research and resolve invoice discrepancies with procurement and site leaders
• Prepare and execute weekly ACH wire and check payment runs
• Manage positive pay file uploads
• Maintain vendor master files including W-9s certificates of insurance and banking information
• Onboard new vendors and verify required documentation
• Process pharmacy and healthcare-related vendor invoices including wholesaler invoices manufacturer rebates and chargebacks cold-chain carriers and clinical supply vendors
• Support month-end close activities including AP accruals aging review reconciliations and reporting
• Review employee expense reports and corporate card reconciliations for policy compliance
• Maintain accurate 1099 vendor classifications and assist with annual 1099 filings
• Maintain organized digital and physical files for contracts vendor agreements licenses and insurance certificates
• Provide administrative support for corporate projects including compliance audits and expansion initiatives
• Coordinate office supplies vendor service calls and equipment needs as required
• Provide backup support to the AR Specialist - Operations Support during peak periods or team absences
• Draft professional emails memos and routine business correspondence
• Handle financial vendor and corporate information with confidentiality and professionalism

What Were Looking For

• High school diploma or GED required
• 2-3 years of accounts payable or general bookkeeping experience
• Proficiency with accounting software; QuickBooks preferred
• Experience with NetSuite Sage or similar systems is a plus
• Strong Microsoft Excel skills
• Strong attention to detail math accuracy and 10-key data entry skills
• Working knowledge of three-way matching W-9 / 1099 basics and vendor reconciliation
• Professional written and verbal communication skills
• Ability to manage competing deadlines in a fast-paced multi-entity environment
• Authorized to work in the United States

Preferred Qualifications

• Bachelors degree in accounting finance or a related field
• Prior experience in a pharmacy healthcare or multi-entity environment
• Bilingual in English and Spanish
• Familiarity with pharmacy wholesaler invoicing GPO chargebacks and cold-chain logistics billing
• Administrative or operations support experience