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Accounts Payable Specialist
Job Location:
Job Location:
Livermore, CA - USA
Hourly Salary:
USD 32 - 37
Hourly Salary:
Posted:
13 September 2026 (Yesterday)
Posted:
Application Deadline:
11 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Responsive recruiter
Benefits:
- ESOP
- Health insurance
- Paid time off
- Profit sharing
- Training & development
- Vision insurance
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
Marina Mechanical is searching for an experienced Accounts Payable Specialist. This position is full-time onsite in our Livermore office. The ideal candidate will have a background which includes construction accounting and strong data analysis. The candidate should be a team player that will possess the ability to work both independently and as a team and the ability to take initiative and manage multiple tasks and projects at a time. Professional appearance and demeanor are essential.
Key Responsibilities Include:
Key Responsibilities Include:
Invoice Processing: Collect vendor invoices and subcontractor billings perform 3-way match route invoices for approval enter to accounting system
Expense Management: Collect and enter employee reimbursements to accounting system and obtain approval for payment
Vendor and Subcontractor Management: Submit vendor credit application maintain accurate records reconcile statements resolve discrepancies and ensure timely responses to vendor and subcontractor inquiries
Payment Execution: Prepare and process check runs ACH payments
Inventory Management: Enter inventory issued to jobs
Month-End and Year-End Duties: Assist with month-end close prepare reports and manage 1099s or other required documentation
Communication: Serve as a point of contact for vendors regarding payment status discrepancies or inquiries ensuring transparent and timely communication
Other Duties as assigned by the Controller as needed
Required Skills and Qualifications
- Experience: Typically 35 years in accounts payable preferably within the construction industry with familiarity in subcontractor billing and job costing
- Technical Skills: Proficiency in Microsoft Office (Excel Word Outlook) and construction accounting software; SAMPro/DBA is ideal; strong data entry and analytical skills
- Attention to Detail: Ability to accurately process invoices reconcile accounts and resolve discrepancies efficiently
- Organizational Skills: Capable of prioritizing workload meeting deadlines and managing multiple projects simultaneously
- Communication and Problem-Solving: Strong interpersonal skills to interact with vendors subcontractors and internal teams and to resolve payment issues proactively
WHAT IS IN IT FOR YOU
Marina Mechanical offers exceptional benefits comparable to the industry including company contributions to medical dental and vision dollar for dollar 401(k) match to a set limit paid time off and paid holidays. We are also employee owned (ESOP) therefore all non-collective bargained employees automatically become owners without cost.
Marina Mechanical is an equal opportunity employer and makes employment decisions on the basis of merit and business need. We hire without consideration of any basis protected by law.
Marina Mechanical offers exceptional benefits comparable to the industry including company contributions to medical dental and vision dollar for dollar 401(k) match to a set limit paid time off and paid holidays. We are also employee owned (ESOP) therefore all non-collective bargained employees automatically become owners without cost.
Marina Mechanical is an equal opportunity employer and makes employment decisions on the basis of merit and business need. We hire without consideration of any basis protected by law.
Compensation: $32.00 - $37.50 per hour
There are many exciting options for a career at Marina Mechanical Services.
Required Experience:
IC
About Company
ACCA (Air Conditioning Contractors of America) is the association of HVAC (heating, ventilation, air conditioning, building performance) contractors.
