Accounts Payable Specialist

We are a full-scale electrical contracting company providing preconstruction services through final- and post-project completion. For both new construction and renovation projects we offer design-build/design-assist value engineering and CAD services working with biotech healthcare commercial transportation and technology companies as well as many government agencies.

Essential Duties and Responsibilities

• Prioritize invoices according to cash discount potential and payment terms; resolve purchase order contract invoice and/or payment discrepancies and documentation; ensure credit is received for outstanding credit memos
• Review all invoices for appropriate documentation and approval prior to processing in Viewpoint
• Process check requests prepare cash run obtain all signatures for checks/EFTs and distribute checks accordingly
• Reconciliation of vendor statements including communicating with vendors and responding to inquiries concerning payment or invoice issues
• Maintain files and documentation thoroughly and accurately in accordance with company policy and best practices
• Assist Project Managers in the reconciliation of invoices to Purchase Order and Subcontract commitments
• The duties and responsibilities describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business

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Compensation Range:$24.00 to $29.00

• High school diploma
• Two or Four year degree in Accounting or Finance but not required
• Work with intermediate ERP system
• Exposure to document handling software
• 1-3 years of related accounts payable experience in a high volume fast paced environment
• Prefer experience in the construction industry but not required

Skills and Attributes

• Possess excellent written and verbal communication skills
• Must be able to prioritize your workload in a fast paced multi-task environment; must be detail oriented have a professional attitude and reliable
• Ability to be self-motivated and proactive
• Must have a demonstrated ability to perform basic business mathematical functions
• Ability to work independently but also embrace a team environment in a fast-pace and high volume scenario with emphasis on accuracy and timeliness
• Excellent organizational and problem-solving skills and the ability to manage time effectively.
• Must comply with all operating policies procedures plans and programs.
• Ability to interact with employees and vendors in a professional manner maintain customer confidentiality

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