Accounts Payable Specialist (Crestview FL)

• Process and enter vendor invoices for multiple associations in the accounting system
• Review invoices for accuracy proper coding and required approvals
• Match invoices to contracts purchase orders or work orders when applicable
• Prepare and process weekly check runs and electronic payments
• Ensure timely payment of recurring expenses (utilities management fees service contracts etc.)
• Maintain accurate vendor records including W-9s and payment information
• Respond to vendor inquiries regarding payments statements and discrepancies
• Reconcile vendor statements and resolve outstanding issues
• Assist with month-end closing tasks related to accounts payable
• Ensure compliance with company policies association budgets and internal controls
• Support audits by providing documentation and explanations as requested
• Communicate effectively with community managers board members and vendors
• Maintain organized digital and physical records for all payable transactions
• Review accounts payable reports for accuracy prior to month-end financial preparation and ensure all invoices are properly recorded in the correct accounting period
• Assist with preparation of month-end financials by confirming payables accruals and vendor balances are accurate for financial reporting

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent required; associate degree in accounting or finance preferred
• 2 years of accounts payable or general accounting experience preferred
• Strong attention to detail and accuracy
• Ability to manage deadlines and prioritize tasks in a fast-paced environment
• Proficiency with accounting software and Microsoft Excel
• Strong organizational and communication skills

TEL Staffing complies with regulations enforced by the EEOC.

This position may be Direct-Hire or Temp-to-Hire. No benefits are offered during the Temp period.