Accounts Payable & Purchasing Specialist

River Oaks Baptist School is seeking an organized detail-oriented and service-minded Accounts Payable & Purchasing Specialist to join our Business Office team. The ideal candidate will have experience in accounts payable purchasing or related business office operations and a desire to contribute to the mission and values of a Christian school community.

Reporting to the Director of Finance the Accounts Payable & Purchasing Specialist manages the schools accounts payable and purchasing processes and provides day-to-day office operations support. This position ensures accurate and timely payments responsible purchasing well-maintained vendor and financial records and reliable support for the school community.

Key Responsibilities:

Accounts Payable:

• Receive review code and process invoices confirming accuracy approval supporting documentation and account coding.
• Match invoices to purchase orders receipts or contracts; enter transactions in the schools accounting system; process approved checks ACH payments credit card payments and other authorized disbursements.
• Maintain vendor records reconcile statements resolve discrepancies respond to payment inquiries and monitor invoices to ensure timely payment.
• Maintain complete electronic and physical records and assist with account reconciliations month-end and year-end close audits and reporting.

Purchasing:

• Manage purchasing from request through delivery and payment including purchase orders and recurring purchases for school classroom office and equipment needs.
• Confirm approvals budget availability and compliance with School policies; research products and vendors and obtain and compare quotes when appropriate.
• Coordinate orders pricing delivery returns credits and discrepancies; track open purchase orders and confirm receipt of goods and services.
• Maintain purchasing records support departments with purchasing and budget questions monitor spending and recommend cost savings and process improvements.

Office Operations and School Support:

• Maintain common areas and office supplies including stocking coffee bars maintaining copy paper inventory monitoring postage machine and keeping the supply closet organized and appropriately stocked.
• Coordinate routine office services and deliveries including bottled water service receipt and distribution of mail and related vendor relationships.
• Provide scheduled or as-needed operational coverage including reception carpool lunchroom and other School duties.
• Provide responsive professional service to employees and vendors; maintain confidentiality; and perform other accounting purchasing administrative and school support duties as assigned.

Qualifications:

• High school diploma or equivalent; a college degree in accounting finance business administration or a related field is preferred.
• Prior experience in accounts payablepurchasing bookkeeping accounting support or a related role; three or more years of relevant experience is preferred.
• Working knowledge of invoice processing purchase orders vendor management account reconciliation financial controls and recordkeeping.
• Proficiencywith Microsoft Office particularly Excel and experience usingfinancial managementsoftware; Blackbaud Financial Edge experience is preferred.
• Strong organizational skills and attention to detail with sound judgment and a commitment to accuracy and confidentiality.
• Ability to work independently take initiative manage competing priorities and adapt to changing needs.
• Strong communicationand interpersonal skills with the ability to build professional relationships and follow established policies and procedures.
• Experience in an independent school nonprofit organization or similar environment is preferred.
• A vibrant Christian faith and a desire to work in a Christian environment while supporting the mission values and community standards of theschool.
• Successful completion of background checks and verifications.

Required Experience:

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