Accounts Payable Clerk Operations Support

Benefits and Perks

• Competitive salary PTO and paid holidays.

• Medical Dental Vision insurance.

• Short-Term/Long-Term Disability.

• Basic Life insurance.

• Flexible Spending Accounts (FSAs).

• 401(k) with matching company contributions.

• Accident Critical Illness Hospital Indemnity and other ancillary benefits available.

Job Summary

Were looking for a detail-loving organized Accounts Payable Clerk / Operations Support team member to help keep our financial and daily office operations running smoothly. This is a dual role that combines accounts payable and bookkeeping support with some receptionist coverage and general company operations tasks.

This position is a great fit for someone who enjoys working with numbers staying organized solving discrepancies and helping the office run efficiently. Experience with QuickBooks Excel and general accounting processes is a big plus and previous title company real estate legal or mortgage industry experience can be helpful.

Responsibilities

• Process invoices receipts credit card transactions out-of-county payments and fee attorney payments accurately and on time.
• Support accounts payable and bookkeeping tasks including data entry filing and record keeping.
• Request missing statements invoices or receipts from vendors contractors and business partners.
• Reconcile business accounts to confirm payments match goods and services received.
• Use QuickBooks and Excel for invoice processing account reconciliation reporting and bookkeeping adjustments.
• Build and maintain positive relationships with suppliers contractors and internal teams.
• Communicate clearly and professionally to resolve questions discrepancies or payment issues.
• Assist with phone coverage and provide backup support for the front desk receptionist as needed.
• Support general company operations and administrative tasks to help keep daily workflows moving.

• At least 2 years of vendor management accounts payable bookkeeping or administrative support experience preferred.
• QuickBooks experience strongly preferred.
• Proficiency with Microsoft Excel Word and general computer systems.
• Strong data entry skills with excellent attention to detail.
• Solid math skills and the ability to identify and resolve discrepancies.
• Strong verbal communication skills including active listening and telephone etiquette.
• Ability to multitask prioritize and stay organized while managing multiple accounts and office needs.
• Previous experience in a title company real estate legal or mortgage environment is a plus but not required.