Accounts Payable

About Destify

At Destify were wedding travel experts helping couples plan destination weddings with expert guidance trusted resort partnerships and end-to-end support through the planning and travel journey.

We simplify what can often feel overwhelming turning wedding travel logistics into a smoother more supported experience for couples and their guests. Our approach is built on three core commitments: clarity confidence and care. We lead with the details guide with expertise and create experiences that feel personal seamless and memorable.

As we continue to grow social has become an increasingly important channel for how couples discover engage with and begin their journey with us. Were building and scaling social in a bigger way and were looking for someone to help own that first experience and turn early interest into real momentum.

Role Summary

• Updating SOPs and maintaining processing instructions.
• Setting up new vendors and maintaining vendor documentation.
• HBSI Audits & Payments: Auditing HBSI invoices and issuing the related COGS supplier payments.
• Admin Review Supplier Payments in CRM that were missed by the script run.
• Processing overhead payment requests.
• AP Aging Management: Maintaining timely payments with our vendors under agreed-upon terms.
• Credit Card Limit Management: Adjusting Brex credit card limits when needed.
• Supplier Comps/Refunds Management and Tracking: Tracking down and reconciling vendor refunds and comps for all Suppliers (negative payments on the supplier side in CRM).
  • Room-related - Supplier comps
  • Room-related - Supplier refunds
• Enter any missing Supplier Refunds in the CRM that were issued by the supplier on an invoice.
• Review the accounting in a room whenever in a room before exiting the room.
• Support & Tickets: Monitoring and answering accounting-related tickets and tasks from GX.
• Updating AP scorecards in L10 Meetings
• Failed ALG CRM auto payments: Updating accounting payments for failed.
• Month-end AP Reconciliations for each vendor to ensure payments are not missed.
• Maintain a timely monthly room locking schedule for the previous (could be two months) traveled month. Depending on when supplier comps come in.
• Filing annual 1099s
• Cross-train as backup for the AR and Staff position when on vacation.

• 3-5 years of full-cycle AP experience required (not entry-level)
• Associates required Bachelors preferred
• Travel/hospitality industry preferred with specific callouts to ALG HBSI supplier comps/refunds and room locking
• Technical Proficiency: Advanced command of Microsoft Excel (creating spreadsheets and formatting) data entry and mathematical accuracy.
• Software Experience: Familiarity with QuickBooks Online and CRMs.
• Accounting Fundamentals: Understanding of basic bookkeeping and 1099 filings.

Soft Skills: High level of organization problem-solving attention to detail and professional communication for vendor and inter-departmental inquiries