Accounts Payable Analyst II

When you join the Finance & Budget organization you become part of a smart driven team that thrives on solving complex challenges. We align our business practices with the universitys priorities and cultivate talented teams who find purpose in creating simpler more effective systems that drive institutional success. Our focus is clear: developing our people transforming our work and elevating our role.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health dental and vision insurance plans; life insurance and disability programs; paid vacation sick leave and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Analyze travel and expense reports for compliance with University state and federal requirements.
• Independently review and resolve complex or non-routine expense issues exceptions and discrepancies.
• Interpret policy and internal control requirements and provide guidance to travelers approvers and departmental administrators.
• Identify recurring compliance issues and recommend corrective actions or changes to business practices.
• Compiles and analyzes operational data prepares reports identifies trends and recurring issues and recommends process improvements to enhance efficiency compliance customer service and workflow effectiveness.
• Analyze travel and expense data exception reports and compliance trends to identify patterns risks and opportunities for improvement.
• Develop recurring and ad hoc reports to support operational and compliance decision-making.
• Research unusual activity or trends and provide findings and recommendations to unit leadership.
• Support audit requests through analysis documentation and reconciliation of travel and expense activity.
• Analyze Travel & Expense workflows and system processes to identify inefficiencies control gaps and opportunities for improvement.
• Participate in system enhancements testing and implementation activities by identifying business requirements testing functionality and evaluating impacts to users and processes.
• Provides guidance and support to campus users regarding travel policies reimbursements advances and system processes.
• Responds to inquiries assists with onboarding and training and educates users on proper submission and approval procedures.
• Review analyze and process travel requests travel and non travel expense reports travel advances and operational advances in the universitys Travel & Expense (Concur) and Financials (KFS) systems.
• Ensure transactions comply with University policies regulatory requirements and internal controls while maintaining service-level expectations and processing accuracy.
• Conducts review of transactions for policy compliance identifies discrepancies resolves documentation issues and communicates next and corrective actions to departments and travelers.
• Supports Travel & Expense administrative functions including the creation and maintenance of user profiles monitoring daily integrations coordinating workflows and assisting with system testing updates and process improvements.
• Serves as backup support for monitoring daily reports from integrations activities.

Knowledge Skills and Abilities:

• Ability to communicate effectively with different groups/individuals.
• Knowledge of travel expense reimbursement procurement cards and payment processing policies and procedures.
• Ability to work independently while collaborating effectively within a team environment.
• Skill in identifying discrepancies researching issues and implementing appropriate corrective actions.
• Ability to learn and adapt to changing policies regulations and financial systems.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelors degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience or equivalent combination of education and work experience.

• Experience with SAP Concur Travel & Expense.
• Experience with Kuali Financial System (KFS) or similar ERP system.
• Experience interpreting financial travel and reimbursement policies.
• Experience performing transaction review and compliance analysis.
• Experience providing customer service and training in a higher education or public-sector environment.
• Bachelors degree in Accounting Finance Business Administration Public Administration.
• Relevant professional experience in reimbursement travel expense management and/or financial operations.