Accounting Specialist

Candidates must have valid U.S. work authorization at the time of application; UNC cannot provide H-1B sponsorship at this time.

To ensure full consideration applications must be received by 11:59pm (MT) on 09/28/2026.

Position Summary:

The Accounting Specialist is a key support position within the College of Osteopathic Medicine (COM) and plays a critical role in ensuring the effective fiscal operations of the college. Reporting to the Business Operations Manager this position exists to provide accurate timely and compliant accounting and purchasing support that enables the COM to fulfill its academic clinical research and accreditation-related missions.

The Accounting Specialist supports faculty staff and students by coordinating and processing a wide range of financial transactions while serving as a liaison between the College of Osteopathic Medicine and central administrative offices such as General Accounting Budget Purchasing & Contracts and Accounts Payable. This role is essential to maintaining sound financial stewardship in a complex environment that includes instructional programs clinical activities faculty practice plans student-related expenses grants and strategic initiatives associated with launching and sustaining a medical school.

This position is responsible for processing and monitoring transactions related to travel procurement cards reallocations fund approvals purchase orders check/ACH requests invoices journal entries and deposits in accordance with university policies state regulations and medical education requirements. The Accounting Specialist must be proficient in the financial systems used by the university (such as Banner budget and reporting tools and document management systems) and use this knowledge to resolve issues ensure compliance and support financial reporting and audits.

In addition to transaction processing the Accounting Specialist contributes to the overall fiscal health of the College of Osteopathic Medicine by reviewing account activity identifying discrepancies or trends and providing analysis to support decision-making. The position supports the Business Operations Manager by helping assess how resources are allocated and spent identifying opportunities for operational efficiencies and ensuring that funds are used effectively to support students faculty and the long-term sustainability of the College.

Job Duties:

Fund/Account (FOAP) Management Monitoring and Reconciliation 35%
- Record track and analyze financial transactions using Banner budgeting tools spreadsheets and other accounting systems.
-Monitor reconcile and produce regular financial reports for College of Osteopathic Medicine funds which may include state appropriations clinical and programmatic funds grants and research-related funds faculty development funds departmental cash funds and Foundation-supported accounts.
-Process journal entries labor redistributions and budget adjustments as necessary to ensure accurate accounting and proper fund management.
-Processes and supports routine purchasing and procurement transactions in accordance with university policy; does not exercise final purchasing or contracting authority.
-Support fiscal year-end closing activities including reviewing and closing purchase orders reconciling expenditures and ensuring compliance with university deadlines.
-Prepare historical and ad hoc financial reports for the Business Operations Manager Dean and College leadership to support budgeting forecasting accreditation planning and strategic decision-making.
-Maintain working knowledge of all financial systems used by the university including those related to accounting accounts payable purchasing and budgeting in order to identify and resolve discrepancies and improve efficiency.

Fund Approval and Financial Transactions 30%
-Serve as a primary fund approver for the College of Osteopathic Medicine verifying FOAP availability appropriateness of expenses and compliance with university state and College policies.
-Guide and assist faculty staff and student-facing programs in understanding and following fiscal policies procedures and timelines.
-Review procurement card (p-card) transactions and supporting documentation after departmental review to ensure purchases fall within approved scope and policy.
-Process and track travel-related transactions including candidate recruitment student activities clinical travel and accreditation-related travel reimbursements.
-Process reimbursement requests invoices check/ACH requests deposits cash advances petty cash purchase orders and electronic internal orders.
-Assist with capital asset purchases inventory tracking and property control activities related to instructional clinical or research operations within the College.
-Process financial transactions related to student awards gifts incentives prizes and honoraria in compliance with policy.

Contract Agreement and Purchasing Coordination 15%
-Serve as the initial point of contact within the College of Osteopathic Medicine for contracts MOUs affiliation agreements clinical agreements vendor agreements sales-related documents and intergovernmental agreements.
-Coordinate with Purchasing & Contracts and other central offices to ensure agreements are properly reviewed executed and compliant with university requirements.
-Advise faculty and staff on procurement options including determining whether purchases require competitive solicitation are covered under existing university contracts or may be purchased at the department level.
-Assist College leadership and program staff with purchasing strategies related to instructional materials simulation equipment clinical resources and professional services.

Forms Documentation and Process Oversight 10%
-Review and manage accounting and purchasing forms to ensure completeness accuracy and compliance prior to submission.
-Determine appropriate corrective actions for purchasing issues including whether purchase orders should be reopened amended or replaced with new requisitions.
-Maintain approval queues and ensure timely processing of transactions.
-Help faculty and staff understand financial authority levels approval limitations and documentation requirements

Training Collaboration and Special Assignments 10%
-Provide training guidance and updates to College faculty and staff when accounting or purchasing processes change.
-Serve as a resource to new employees including faculty chairs directors and administrators to support understanding of financial reporting compliance and university expectations.
-Collaborate with the Business Operations Manager during chart of accounts changes reorganization or expansion of programs to request new funds or orgs and realign expenses and revenue.
-Coordinate with central accounting teams and other college/unit accounting staff to align practices share best practices and support consistent application of fiscal policy.
-Perform other related duties as assigned in support of the College of Osteopathic Medicines academic clinical and strategic objectives.
-Other duties as assigned

Minimum Qualifications:

- A Bachelors degree from an accredited institution is required. Preferred fields of study include
Accounting Finance Business Administration Public Administration or a closely related discipline that
provides a foundation in accounting principles financial analysis and fiscal appropriate experience may substitute for the degree requirement on a year-for-year basis.

- A minimum of two (2) years of professional accounting or financial support experience is experience should include responsibility for functions such as fund or account managementbudget monitoring purchasing or procurement processes reconciliation transaction processing andapplication of fiscal policies and procedures.

- Equivalent experience may be substituted for the educational lieu of a bachelors degree a
minimum of four (4) years of progressive accounting or financial management experience may be accepted. Qualifying experience should include handson responsibility for accounting functions such as fund management budget monitoring purchasing reconciliation and compliance within a higher education governmental healthcare or similarly regulated environment

- Experience in a higher education governmental healthcare or similarly regulated environment is
Preferred.

Additional Requirements

Interested applicants should submit the following:

- Cover letter outlining interest and qualifications

- Resume

- Names and contact information of three professional references

Benefits:
Benefits available include health dental vision life and long-term disability insurance as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits as well as dependents and spouses ofUNCEmployees who are employed at 0.5FTEor above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley Colorado. UNCs commitment to education began in 1889 and continues to be a transformational force for our students. Recognizedas a top university for socialmobilityUNC isproud tobeaHispanicServing Institutionandto serve more than44% ofourundergraduateswhoarethefirst in theirfamily to attend is also committed to providing our faculty and staff with the support they need to succeed as professionals educators and in life. Please visit UNCs Career Hubto learn more about UNCs strategic plan school programs and employee benefits. Go Bears!

EEO Statement
The University of Northern Colorado offers an educational and workingenvironment that provides equal opportunity to all members of the accordance with federal and state law UNC prohibits unlawfuldiscrimination including harassment based on race color national originreligion age sex sexual orientation pregnancy disability geneticinformation and/or veteran status. UNC also prohibits discrimination based ongender identity and gender expression. Retaliation against persons who opposea discriminatory practice file a charge of discrimination or testify forassist in or participate in an investigative proceeding relating todiscrimination is prohibited. Constitutionally protected expression will not beconsidered discrimination or harassment under this policy. It is theresponsibility of all departments employees and students to ensure UNCscompliance with this policy.

ADA Accommodations
The University of Northern Colorado is committedto providing reasonable accommodation to individuals with disabilities. If yourequire reasonable accommodation in completing this application interviewingor otherwise participating in the employee selection process please directyour inquiries to or

Background Check
Satisfactory completion of a background check educational check and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature approval by the Board of Trustees and subject to the policies and regulations of the University of Northern Colorado.

Clery Act
In compliance with the Clery Act the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety conduct processes and Title IX investigations.

Required Experience:

IC