Accounting Specialist

Department: Finance
Job Type: Full-Time
Work Arrangement: On-Site
Industry: Industrial Services / Inspection / Oil & Gas
Start Date: ASAP
Pay: $20–$25/hour

We are seeking an Accounting Specialist to support the day-to-day accounting and financial operations of a growing industrial services organization.

This position will play an important role in maintaining accurate and timely financial records across multiple entities supporting month-end close general ledger activity reconciliations accounts payable expense reporting and other accounting functions.

The ideal candidate has a strong accounting foundation is comfortable working across multiple priorities and can operate effectively in a fast-paced environment.

• Support timely and accurate month-end close across multiple entities.
• Prepare journal entries and accounting system interfaces.
• Maintain accurate financial records within QuickBooks or similar accounting/ERP systems.
• Assist with financial reporting and supporting documentation.
• Help identify and resolve accounting discrepancies.

• Perform monthly balance sheet and general ledger reconciliations.
• Research and resolve discrepancies.
• Ensure accounting records remain complete accurate and consistent across multiple entities.
• Maintain appropriate documentation supporting reconciliations and financial transactions.

• Review and process vendor invoices.
• Match invoices against purchase orders and receiving documentation before payment.
• Verify invoice accuracy and appropriate approvals.
• Ensure vendors are paid accurately and according to established payment terms.
• Assist with resolving vendor and payment discrepancies.

• Support employee expense reporting and corporate credit card administration.
• Assist with Concur reporting reconciliation and expense tracking.
• Monitor expense documentation and coding for accuracy.
• Provide spend visibility and reporting to accounting leadership.

• Cross-train on billing and payroll processes.
• Provide backup coverage during high-volume periods absences or month-end activities.
• Assist with maintaining continuity across accounting operations.
• Support order-to-cash activities as needed.

• 2–5 years of accounting or related financial experience.
• Working knowledge of:
  • General ledger accounting
  • Month-end close
  • Journal entries
  • Balance sheet reconciliations
  • Accounts payable
  • Financial reporting
• Experience with QuickBooks or similar ERP/accounting software.
• Strong attention to detail and commitment to financial accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong communication organization problem-solving and follow-through skills.

• Associate degree in Accounting Finance Business or a related discipline.
• Experience supporting order-to-cash workflows.
• Previous experience within industrial services oil & gas field services inspection construction manufacturing or a similar environment.
• Experience with Concur or comparable expense-management platforms.
• Familiarity with GAAP and audit processes.

• Full-time on-site position.
• Standard business-hour availability required to support operational and accounting needs.
• Occasional extended hours may be required during month-end close or other critical accounting periods.

• Medical insurance
• Dental insurance
• Vision insurance

The Accounting Specialist will help ensure accurate and consistent financial operations while improving visibility into financial performance and supporting the continued development of reliable accounting processes.

Required Skills:

Month-end close General ledger accounting Journal entries Balance sheet reconciliations Accounts payable Financial reporting QuickBooks ERP accounting software Attention to detail Communication Organization Problem-solving Follow-through Order-to-cash workflows Concur Expense management platforms GAAP Audit processes