Accounting Officer

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Job Description

This position is responsible for a variety of accounting related functions. Which must be performed in accordance with generally accepted accounting principles as well and federal State and Minnesota state policies and regulations.

This position is responsible for building and monitoring the tuition and fee structure including personal property/service fees and additionally will perform a variety of accounting related tasks as related to financial reporting and accounts receivable functions.

Principle Responsibilities include:

• Monitors fiscal processes related to the accounts receivable function. Provide cashier services receipting student tuition third-party funding payment plan fees resale deposits parking fees bookstore revenue and other miscellaneous payments daily. Assist in the development and preparation of the annual accounts receivable review and write off process. Monitors the accuracy and timely receipt of funds to accounts and cost centers which contributes to the efficiency of reconciliations and reporting. Manage and monitor the operation of the communication module and payment plans. Initiate payment plan uploads ensuring the Minnesota State accounting system and payment plan balances reconcile.

• Manage the registration cancellation process each semester. Schedule initiate and interpret reports related to the registration cancellation for nonpayment process. This includes interpreting and providing guidance to student services when necessary. Assist Student Services staff in the communication of registration cancellation for nonpayment. Analyze appropriate source documents to determine and initiate the refund and total withdrawal process college wide. This includes taking the necessary action to complete web returns and the web payment recovery process.

• Process various miscellaneous charges receipt corrections and receivable corrections ensuring supporting documentation meets mitigating control requirements and accuracy of student accounts. Schedule initiate and interpret reports to review and verify accuracy of charges in the Minnesota State accounting system and merge data in excel to identify discrepancies. Coordinate and create the internal important dates calendar for student services

• Maintains and assists in the fiscal cost allocation processes to ensure compliance including gathering & summarizing data for mileage copier & printer allocations and processing required EIBs & manual journals. Voyager receipt matching and invoice preparation. Record deferments into the ISRS student system. Serve as backup for federal drawdowns from G5.

• Monitor and assist in the development of course fee and tuition tables to ensure accuracy of the accounting system and student billing. Set up and maintain the accounts receivable tuition and fee tables in the Minnesota State accounting system. Administer the set-up and maintenance of personal property/service fee table verifying supporting documentation is properly approved. Address and resolve discrepancies ensuring fees assessed are authorized. Ensure revenue and expenditures are properly recorded in the Minnesota State Accounting System within the guidelines of Ridgewater College Minnesota State and State of Minnesota policies and procedures.

• Perform other miscellaneous duties related to the operations of the business office. This may involve providing backup in the absence of other staff or participating in large projects so that deadlines are met. Recommend new procedures to supervisor and implement as necessary. Serve as a subject matter expert on the Minnesota State Workday team

Salary Range:

$23.98 - $34.69/hourly ::: $50070-$72433/annually

Minimum Qualifications

• Minimum 2 years of related work experience

• Knowledge of accounts receivable and computerized billing systems sufficient to enter and access information and identify and correct errors.

• Knowledge of accounting systems sufficient to query and compile records and reports and assist with preparing and maintaining spending plans financial status reports and budget requests

• Knowledge of basic accounting procedures sufficient to complete forms and documents that comply with Generally Accepted Accounting Principles (GAAP) standards and maintain accurate and complete financial records

• Skill in analyzing interpreting reconciling and preparing financial information records and reports; identify errors; and recommend solutions to procedural or other fiscal problems

• Ability to interpret and explain accounting and related fiscal policies procedures and practices to customers

• Knowledge of business practices principles and protocols as applied to disbursements purchasing and receipts techniques

Preferred Qualification

• AA/AS in Accounting Business or related field

• Knowledge accounting sufficient to review analyze and verify financial records calculate monthly fees and prepare financial summaries and reports

• Ability to organize prioritize and work under pressure to meet deadlines as well as acquire new skills and knowledge to adapt to changes in position.

• Ability to work with constant interruptions.

• Knowledge of ISRS MnSCU Accounting Microsoft Outlook Internet credit card systems State of MN eServices (DOR collections) and Perceptive Content.

• Experience with document management system set-up and maintenance such as Perceptive Content.

• Ability to maintain confidentiality.

• Ability to Develop and document procedures. Recommending best practices and revisions as requirements and technology changes.

• Accurate and efficient during intense stress interruptions and high-volume peaks in workload.

• Demonstrates knowledge of and interest in diverse cultures and populations

Other Requirements

Applications Must Include:

• Resume

• Cover Letter

In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program employees driving on college/university business who use a rental or state vehicle shall be required to conform to MnSCUs vehicle use criteria and consent to a Motor Vehicle Records check.

Work Shift (Hours / Days of work)

Monday Friday 8:00AM-4:30PM

Telework (Yes/No)

Yes this position is eligible for telework

About

Institution Information

MISSION: Ridgewater College empowers diverse learners to reach their full potential and enrich their lives through personalized and relevant education in an accessible supportive and inclusive environment.

VISION: Ridgewater College is a student-centered educational leader focused on innovation excellence and affordability.

GUIDING PRINCIPLES:

• Enterprising - We are future-focused and change-oriented developing creative solutions to challenges that maximize our institutional system and local resources.

• Empowerment We develop and empower employees to make decisions to best serve students and stakeholders.

• Excellence We strive to exceed expectations in all that we do.

• Diversity Equity and Inclusion We seek to understand and appreciate the needs and experiences of every individual and actively work to provide genuine opportunities for everyone to succeed and participate in college activities and processes.

• Trust and Respect We are committed to developing a culture based in processes and behavior that create trust and respect among all stakeholders.

• Collaboration We connect and work together to achieve common goals while respecting needs and interests of stakeholders.

• Curiosity and Creativity We constantly strive to understand learn change and improve.

• Accountability As individuals and groups we willingly accept and take ownership of our successes and failures.

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work/life balance seriously.

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