Accounting Manager Construction

1. Job Setup Billing & Accounts Receivable

The Accounting Manager is accountable foraccuratetimelybilling on all jobs and active management of AR collections through closeout.

This includes accountability for:

• Setting up new jobs in Sage creating sales orders and adding jobs to the Billing Log Job Information List Certified Payroll spreadsheets and applicable sales tax lists.

• Entering change orders in Sage and updating the Billing Log and Job Information List as COs are received.

• Preparing AIA invoices using the billing method required by the GC (AIA Excel Procore Textura GC Pay or other platforms); completing all required documents including waivers sworn statements and MBE forms.

• Processing lien waivers sent by GCs for incoming payments; recording vendor payments on the Lien Releases spreadsheet and preparing lower-tier waivers.

2. Financial Statements WIP & Job Costing

The Accounting Manager is accountable for producingaccuratemonthly financial statements the WIP report and the supporting journal entries that reflect the companys true financial position.

This includes accountability for:

• Preparing the Work in Progress (WIP) Report and making journal entries to adjust over/underbilled jobs.

• Preparing and posting journal entries for payroll accrual prepaid real estate tax prepaid insurance miscellaneous accruals and reclassifications.

• Maintaining the fixed assets schedule for additions/deletions and posting monthly depreciation entries.

• Preparing for the year-end accounting review: providing Sage reports bank statements reconciliations WIP and closed job reports fixed asset data prepaid/accruedexpense reports loan statements payroll documents1099s and other requested items.

• Working with outside accountants to answer questions post final year-end entries and distribute final year-end financial statements.

3. Tax Compliance & Regulatory Filings

The Accounting Manager is accountable for all tax filings and regulatory submissionsrequiredacross the companys operatingjurisdictions.

This includes accountability for:

• Filing Maryland DC andVirginiamonthly sales and use tax returns.

• Filing Delaware quarterly gross receipts tax returns.

• Filing Form 5500 Annual Return/Report of Employee Benefit Plan (related to 401K).

• Filing Form 720 Excise Tax Return (related to employee health insurance).

• Preparing and filing1099sannually.

• Paying quarterly estimated corporate tax payments.

• Updating the 941 Reconciliation spreadsheet for bi-weekly payrolls and preparing quarterly reconciliation to the 941 reports.

4. Cash Management & Accounts Payable

The Accounting Manager is accountable for daily cash monitoring vendor payment management and bank reconciliations.

This includes accountability for:

• Monitoring cash daily via online banking; handling fraud protection issues.

• Processing transfers between operating savings and payroll accounts as needed.

• Reconciling bank statements monthly; ordering checks and deposit slips as needed.

• Selecting payables and conducting bi-weekly check runs; posting payments twice per month.

5. Team Supervision & Finance Function Development

The Accounting Manager is accountable for supervising and developing the Billing Clerk AP Clerk Payroll Clerk and Admin while ensuring cross-training coverage for all critical functions.

This includes accountability for:

• Providing guidance and direction to the Billing Clerk AP Clerk Payroll Clerk and Admin on all accounting and administrative tasks.

• Ensuring all team members arecross-trainedon criticalfunctionsso no single point of failure exists.

• Conductingregular performance check-ins andprovidingdocumented feedback to team members.

• Coordinating with HR on hiring onboarding and performance documentation for direct reports.