Accounting Division Manager

(May include but are not limited to the following):

• Plans manages and oversees the daily functions operations and activities of the Accounting Division including division budget administration program evaluation and recommendation and implementation of policies procedures goals objectives priorities and standards related to financial processing reporting and accounting activities.
• Participates in the development and implementation of goals objectives work plans policies and priorities for the division; recommends within division policy appropriate service and staffing levels; recommends and administers policies and procedures.
• Participates in the development administration and oversight of the division budget; determines funding needed for staffing equipment materials and supplies; ensures compliance with budgeted funding.
• Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs service delivery methods and procedures; assesses and monitors workload administrative and support systems and internal reporting relationships; identifies opportunities for improvement and makes recommendations to the Director/Assistant Director of Finance.
• Participates in the selection of trains motivates and evaluates assigned personnel; provides or coordinates staff training; collaborates with employees to correct deficiencies; recommends discipline.
• Performs project management responsibilities; develops logical and efficient project plans; establishes priorities; monitors and manages task completion; anticipates and avoids problems; works collaboratively and cooperatively with team members and user groups to ensure project accountability.
• Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.
• Reviews and monitors a variety of general ledger entries (investments debts cash receipts interest income project and program expenses) bank reconciliations reports and accounting records; reviews accounting transactions to ensure accuracy.
• Reviews and approves all outgoing wire transfers; monitors payroll and accounts payable disbursements and the Citys daily cash balance; reviews and tracks debt disclosures; prepares and submits debt service payments.
• Oversees the month-end close process for accounts payable fixed assets project management modules as they integrate with general ledger module; prepares fiscal year-end account system processing.
• Monitors year-end closing financial and compliance audits and other financial reports; drafts and/or reviews financial statements financial disclosures and audit schedules for annual financial reporting; oversees and prepares a variety of financial reports for submission to federal state and local government agencies.
• Leads the timely preparation of financial reporting including but not limited to the Annual Comprehensive Financial Report (ACFR) the Single Audit report annual debt reporting State Controllers City Financial Transactions Report and various special revenue and grant reports.
• Oversees quarterly financial system upgrades and testing; reviews and analyzes negative impacts experienced in the Citys financial system; assigns user access for financial systems.
• Acts as primary liaison to the Citys external auditors and ensures all audit requests are addressed accurately and promptly.
• Serves as liaison for assigned functions with other City departments divisions and outside agencies; provides staff support to commissions committees and task forces as required.
• Provides highly complex staff assistance to the Director/Assistant Director of Finance; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of working and official division files; ensures the proper documentation of operations and activities.
• Reviews the work of staff to ensure compliance with applicable federal state and local laws codes and regulations.
• Represents the City in meetings with members of other public and private organizations community groups contractors and the public.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in public agency finance accounting and financial reporting.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
• Answers questions and provides information to the public; investigates and responds to complaints and inquiries from residents other departments and agencies.
• Ensures staff observe and comply with all City and mandated safety rules regulations and protocols.
• Performs other duties as assigned.

Education and Experience:
The minimum qualifications for education and experience can be met in the following way:

• A bachelors degree from an accredited college or university in public administration business administration finance accounting or related field; AND
• Five (5) years of increasingly responsible experience in public sector accounting and/or administrative analytical work including three (3) years of experience in a lead or supervisory capacity.

• Organization and management practices as applied to the development analysis and evaluation of programs policies and operational needs of the assigned area of responsibility.
• Principles and practices of employee supervision including work planning assignment review and evaluation discipline and the training of staff in work procedures.
• Principles and practices of leadership.
• Internal controls including administrative and system controls to ensure integrity accuracy and reliability of the fiscal transactions data and records.
• Administrative principles practices and methods including goal setting program development implementation and evaluation policy and procedure development quality control and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of contract administration and management.
• General principles of risk management related to the functions of the assigned area.
• Budgeting financial analysis and all aspects of accounting functions and financial reporting.
• Principles and practices of public agency financial management including general and governmental accounting budgeting auditing and reporting functions as well as Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).
• Principles and practices of organizational analysis and management.
• General applications of information technology systems to financial operations.
• Principles and procedures of fiscal record keeping.
• Complex arithmetic and statistical techniques.
• Research methods and techniques.
• Recent and ongoing developments related to municipal finance and accounting.
• Methods and techniques of preparing technical and administrative reports and general business correspondence.
• Applicable federal state and local laws codes and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
• City and mandated safety rules regulations and protocols
• Techniques for providing a high level of customer service by effectively dealing with the public vendors contractors and City staff.
• The structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
• Modern equipment and communication tools used for business functions and program project and task coordination including computers and software programs relevant to work performed.

• Select and supervise staff provide training and development opportunities ensure work is performed effectively and evaluate performance objectively.
• Develop and implement goals objectives practices policies procedures and work standards.
• Provide administrative management and professional leadership for the Accounting Division.
• Work in a multi-tasking environment and coordinate several assignments simultaneously.
• Prepare and present technical and administrative reports correspondence and other documents.
• Interpret apply explain and ensure compliance with federal state and local policies procedures laws and regulations.
• Apply principles and practices of accounting and financial operations to municipal government.
• Evaluate and develop improvements in operations procedures policies or methods.
• Oversee and participate in the maintenance of accurate financial records.
• Compile and analyze financial data and reports.
• Perform mathematical calculations quickly and accurately.
• Research analyze and evaluate new service delivery methods procedures and techniques.
• Supervise the establishment of filing record-keeping and tracking systems.
• Understand interpret and apply all pertinent laws codes regulations policies and procedures and standards relevant to work performed.
• Effectively represent the division and the City in meetings with governmental agencies community groups various business professional and regulatory organizations and in meetings with individuals
• Prepare clear and concise reports correspondence documentation and other written materials.
• Use tact initiative prudence and independent judgment within general policy legal and procedural guidelines.
• Independently organize work set priorities meet critical deadlines and follow-up on assignments.
• Communicate clearly and concisely both orally and in writing using appropriate English grammar and syntax.
• Establish maintain and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems software applications relevant to work performed and modern business equipment to perform a variety of work tasks.

• A Masters degree in accounting business administration public administration or a related field.
• California Certified Public Accountant (CPA) License.

APPLICATION PROCESS
The application period closes on Sunday September 13that 11:59pm.Candidates are asked to fully describe any training education experience or skills relevant to this position. Electronic applications may be submitted online through the Citys employment page at andclick on City Jobs. Late or incomplete applications will not be accepted.

EXAM PROCESS
Applications will be competitively screened based on the minimum qualifications of this position.Based upon a review of the application materials the most qualified candidates will be invited to participate in the oral examination process scheduled for Wednesday September 30 at Sunnyvale City Hall.(Note: The examination process may be changed as deemed necessary by the Director of Human Resources.)

SELECTION PROCESS
Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year in accordance with the Citys Civil Service Rules and Administrative Policies.Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled for the week of October 5th.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process which may consist of a background history check as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION
Any successful candidate selected by the hiring department will be required to submit proof of education (i.e. copy of the diploma or college/university transcripts). An applicant with a college degree obtained outside the United States must have education records evaluated by a credential evaluation service at the candidates expense. Candidates may utilize any third-party agency for the evaluation. If you search education equivalency verification or similar online you will obtain results for agencies that provide this evaluation service. A conditional job offer cannot be made until the education has been evaluated and submitted to the Department of Human Resources.

ADDITIONAL INFORMATION
Positions in this job classification are represented by the Sunnyvale Managers Association (SMA).

For assistance on how to fill out your job application watch the following video:

• How to Apply for a City of Sunnyvale Job - YouTube (5:13)