Accounting Coordinator

Keystone Pacific Property Management LLC is a prestigious community management firm headquartered in Irvine CA with offices throughout Northern and Southern California Colorado and Idaho. Since 1982 we have led the way in providing superior customer care for our clients in planned-unit developments condos mixed-use commercial new project developments large-scale onsite communities and master-planned community associations.

We have an excellent opportunity for an Accounting Coordinator to join our amazing environment which offers continuous growth and development. Please continue reading below!

Summary: The Accounting Coordinator is responsible for working with other members of the accounting department to compile analyze and report financial data. Ensures that all financial records are accurate and complete in every process. This individual will be highly involved in any account merger and acquisition transitions and work closely alongside the Banking division.

Why Join Keystone

Keystone is a company dedicated to empowering our team members to improve peoples lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients.

As a member of our team your talents will be nurtured and your contributions will be supported in a value-based environment that fosters the type of professional quality our customers have come to rely upon.

We provide an environment for people that nurtures leadership and promotes personal success and rewards those who exceed expectations. We foster a culture of open feedback and continuous growth.

Were thrilled to share that Keystone is officially certified as a Great Place to Work! This recognition reflects our commitment to fostering a positive and supportive work environment where everyone can thrive. We invite you to learn more about what makes Keystone special by checking out our certification details here.

What We Offer:

• Competitive Salary
• Hybrid and Flexible working arrangements
• Work-Life Balance
• Opportunities for career growth
• Training and mentorship from successful leaders in the HOA industry
• Support for Continued Education
• Cell Phone Stipend
• Mileage Reimbursement
• Medical (HMO and PPO) Dental and Vision
• Flexible Spending Account
• Pet Insurance
• Pre-Paid Legal
• Employer Paid Basic Life/AD & D Insurance
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable
• Paid Time Off (PTO)
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Essential Job Duties and Responsibilities:

• Processes lockbox payments and exceptions. Creates and audits Lockbox and Online Payments.
• Handles adjustments. Processes return notices regarding ACH and online payments from City National Bank.
• Handles commercial account payments. Processes and addresses payment/portal inquiries.
• Configures Software based off Clients needs in Portal and ERP System.
• Coordinates new account transition activities.
• Inputs/Imports Accounting information into new software.
• Handles accounts receivable balance forwards.
• Analyzes and interprets Accounting records from prior management.
• Notifies 3rd party vendor (I.e. banks attorney PayLease) of the new management company.
• Prepares Treasury services for new account.
• Prepares delinquency resolution.
• Coordinates first delinquency spreadsheet.
• Reviews/Releases Signature Cards.
• Inputs ACH applications. Creates and audits the Main ACH file for Caliber and maintains online payment reports.
• Coordinates termination of associations.
• Coordinates with various banks to close prior management accounts.
• Coordinates with the bank to send the new investment paperwork.
• Handles deposits as assigned.
• Practices and adheres to Keystones Core Values Mission and Vision.
• Any additional job duties as required by the supervisor.

Qualification Requirements:

• General knowledge of GAAP Accounting.
• Exposure to financial reporting.
• Ability to multitask.
• Strong attention to detail.
• Possess advanced knowledge of MS Excel.
• Communicate effectively in a team environment.
• Excellent interpersonal skills.
• Verifiable references.
• Able to pass a background check.

Education and/or Experience:

• Minimum 1 year experience in a Clerical/Administrative role required.
• Minimum 1 year of experience in an Accounting related role preferred.
• High School Diploma or GED required.
• Bachelors Degree preferred.

Work Environment:

The work environment and physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exhibit professionalism professional attire and demeanor at all times.
• Ability to sit stand and operate business equipment.
• Typical office environment with low-level noise exposure.

We invite you to view our LinkedIn Instagram and Facebook to get an inside look at what Keystone is all about! Check out our website at . Click on Careers and stay connected!

Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system send an email to for assistance. Please include a description of your requested accommodation your name and contact information. Note: This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to the accessibility of the online application system by individuals with disabilities.

Keystone Pacific Property Management LLC is an equal-opportunity employer. All applicants will be subject to a Background and MVR Check.