Accounting Co-Op

Job SummaryGeneral Machine Company of NJ is seeking a detail-oriented and adaptable Accounting Specialist to support daily accounting operations. This role will focus primarily on Accounts Receivable Accounts Payable and credit card reconciliations with exposure to general ledger activities job cost accounting and accounting projects. The ideal candidate is a fast learner comfortable working with multiple priorities and proficient in QuickBooks Online and advanced Excel for data extraction and ResponsibilitiesAccounts Receivable (A/R)Prepare and process customer invoicingCreate and manage debit memos and credit memosApply and reconcile customer paymentsCommunicate with customers via phone and email regarding invoices payment status and account inquiriesReview and monitor customer aging reportsAccounts Payable (A/P)Process vendor invoices and transactions accuratelyApply and reconcile vendor creditsCommunicate with vendors regarding invoice discrepancies and payment mattersReview and analyze vendor aging reportsCredit Card & ReconciliationsReconcile credit card statementsMatch payment receipts to supporting documentationEnsure timely and accurate recording of credit card transactionsGeneral Ledger & Accounting SupportAssist with job cost accounting activitiesMaintain general understanding of assets liabilities revenues and expensesSupport journal entry preparation and the month-end close processAssist with accounting projects as neededPayroll (Exposure Preferred)Some exposure to payroll processing is a plus though not requiredData & SystemsPerform accurate data entry and data extractionUse advanced Excel files for analysis reporting and accounting projectsWork within QuickBooks Online and other module-based accounting systems (A/R A/P G/L Sales Purchasing etc.)Required Skills & QualificationsTechnical & Computer SkillsProficient in QuickBooks OnlineExperience with module-based accounting softwareAdvanced Microsoft Excel skills including:oPivot tablesoVLOOKUP/XLOOKUPoFormulas and data analysisProficient with Microsoft OutlookAccounting KnowledgeFamiliarity with cost accounting specifically job costingUnderstanding of general ledger concepts and journal entriesKnowledge of accounts payable and accounts receivable processesAbility to read and analyze vendor and customer aging reportsProfessional AttributesStrong attention to detail and accuracyComfortable communicating with vendors and customers by phone and emailFast starter and quick learner with new software and systemsHighly adaptable and able to pivot between accounting tasks based on changing prioritiesOrganized dependable and capable of handling multiple responsibilitiesCredentialsNo formal accounting degree or certification requiredPractical experience with QuickBooks Online and Excel is essential