Accounting Assistant

At Lincoln Waste Solutions powered by Reconomy our vision is a waste-free world where resources are conserved and economic growth is achieved through sustainable circular practices. We provide a full-service management approach for all types of waste and recycling offering services such as recycling waste consulting hauler management and back-office support.

With a proven track record we work with hundreds of clients across the globe including regional and national companies across various industries. Leveraging strong partnerships with over 6000 haulers we help our clients achieve greater waste efficiency increased recycling improved sustainability data and cost savings all while moving toward a more sustainable waste-free future.

The Accounting Assistant supports the daily operations of the Accounting Department by performing data entry billing support vendor invoice processing records management and general administrative duties. The ideal candidate will have experience in office administration strong organizational skills and a foundational understanding of accounting principles. This role is responsible for maintaining accurate customer and vendor documentation analyzing invoices for accuracy and discrepancies preparing data reports and managing spreadsheets to support financial reporting and analysis. The Accounting Assistant must be detail-oriented able to work independently with minimal supervision and comfortable communicating professionally with customers vendors and internal stakeholders.

Billing and Vendor Invoice Processing:
Receive and review vendor bills to ensure accuracy proper documentation and alignment with contracted pricing or agreedupon terms.
Record vendor invoices promptly and accurately in the accounting system ensuring correct coding categorization and adherence to internal controls.
Create customer invoices in CieTrade ensuring charges rates and supporting details are accurate and complete based on service activity and customer agreements.

Distribute customer invoices in accordance with customerspecific instructions and required timelines ensuring timely and professional delivery.
Research and resolve billing discrepancies by coordinating with internal teams vendors and customers as needed.
Support monthend processes by ensuring all invoices are entered processed and filed appropriately for reporting and reconciliation.

Customer Data Entry and Analysis:

Record customer transactions in company information systems with accuracy and consistency.
Analyze invoices for rate discrepancies and excess charges to identify billing
variances.
Request supporting documentation for excess charges on invoices to validate billing accuracy.
Evaluate invoices for price changes and advise the Account Representative
accordingly to support proactive account management and margin protection.

Data reporting and Spreadsheet Management
Maintain Excel workbooks utilizing spreadsheets formulas and pivot tables to support reporting and analysis needs.

Office Administration and Documentation Control

Execute clerical and administrative duties to support efficient operations and workflow continuity.
Maintain organized documentation by systematically structuring and filing records to ensure accuracy and audit readiness.
Ensure timely completion of assigned tasks by prioritizing workload and tracking deliverables to uphold operational efficiency and accountability.

Records and File Management
Manage customer files and records