Accounting Assistant

Hourly rate: $21.00 - $24.00POSITION SUMMARY:The Accounting Department of the Catholic Diocese of Arlington is responsible for the accounting analysis audit and reporting of all financial data for the Diocesan Central Administrative Offices (CAO) the Arlington Catholic Herald (Herald) Arlington Diocesan Investment and Loan Corp (DIAL Corp) The Foundation for the Catholic Diocese of Arlington and the Diocese of Arlington Scholarship Foundation. The Department also provides accounting support for Catholic Charities of the Diocese of Arlington (CCDA). The Departments mission is to provide accurate and timely financial statements and analysis that not only meets generally accepted accounting principles (GAAP) but also assists Senior Management and various committees in making decisions for each Accounting Assistant position assists accounting department staff with various aspects of accounting operations and financial DUTIES:Review online payable transactions (PN3) for weekly A/P processing ensuring adherence to current policies and items/transactions for data entry by organizing paper vouchers invoices cash receipts deposit tickets and other pertinent vendor maintenance forms for all entities in accordance with the IRS W-9 guidelines and CDA current hot checks prepare void check forms and forward to the AP Manager for stop payment request and approval for all entities in accordance with current data into Enterprise Accounting System for various accounting-related transactions -- accounts payable (paper invoice entry in Dynamics GP and online payable transactions in PN3) accounts receivable (charges billings in Sage Intacct) cash receipts (deposits received in Sage Intacct)Run reports and other items in Sage Intacct PN3 Dynamics GP or iMIS which may include batch transaction edit reports weekly AP check run and monthly statements for third parties (customers); assist with mailing of monthly statements as offices file management program keep filing up to date and current; maintain/capture hard copies of all back up for accounting transactions; keep drawer files organized labeled and all-inclusive; maintain organization and cleanliness of file room; transition files to electronic data storage via scanning and attaching within the various accounting software or saving onto Accountings G drive; shred boxed records through a third party company or delete electronic file storage after the retention period has various accounting logbooks -- policy and procedures administrative actions wire and ACH transfers and distribute payables deadline schedule and communicate changes in payables deadlines to staff as letters memos other correspondence and accounting schedules as needed in support of monthly and annual with audit responsibilities as all mail and overnight main accounting phone line; field questions or route payable transactions (PN3) for invoices paid under the Accounting Departments an appropriate inventory of office supplies; order specific supplies as AND AUTHORITY:Supervision ReceivedFrom Accounts Payable Manager or Accounting Director. Physical Demands/Working EnvironmentWhile performing the duties of this job required to have ordinary ambulatory skills sufficient to visit other locations; ability to stand walk stoop kneel crouch and manipulate (lift carry move) light to medium weight of 10 50 good hand-eye coordination arm hand and finger dexterity including ability to grasp and visual acuity to use a keyboard operate equipment and required to sit hear talk and use repetitive motion of the hands/ performed in and out of the office to hold a valid drivers license and to operate a evening and/or weekend work is :Knowledge/Skills: Above average proficiency with Microsoft Excel. Proficiency with Microsoft Word and Outlook. Ability to learn quickly Sage Intacct PN3 Microsoft Dynamics GP. Ability to use various office machines including 10 key calculator computer copier scanner and fax. Expertise as a generalist who is willing and capable of performing multiple functions and handling multiple priorities concurrently. Project- and detail-oriented. Must be highly organized. Able to communicate well both verbally and in writing. Initiative discretion good judgment and an ability to work independently are especially Required: Associate Degree in Accounting or related field or equivalent degree and experienceYears and Types of Experience: Minimum of two years progressive experience in office administration and clerical support in a business office required. One year accounting related experience preferred.