Accountant Accounts Payable (AP)

Staff Accountant-Accounts Payable

The Staff Accountant - Accounts Payable is responsible for managing the full accounts payable cycle
processing payments in compliance with college policies maintaining accurate financial records and
supporting audits. This role also oversees purchase orders vendor management 1099 compliance
college credit card administration and assists with general ledger reconciliations.

Key Responsibilities
Accounts Payable
Process vendor invoices expense reimbursements and credit card transactions accurately and
timely.
Verify invoice approvals coding and compliance with college policies..
Manage vendor records including W-9 collection and maintenance.
Administer purchase order system and ensure compliance with approval processes.
Work with campus departments to resolve purchase order and vendor issues.
Prepare and issue annual 1099 forms in compliance with IRS regulations.
Maintain proper documentation and reporting for tax-related requirements.
Credit Card Administration
Oversee college credit card program; issuance training transaction review and reconciliation.
Ensure timely submission of receipts and proper expense coding.
Accounting & Business Office Support
Post accounts payable entries to the general ledger.
Perform monthly reconciliations of assigned general ledger accounts.
Prepare schedules and documentation for annual financial audits.
Respond to auditor inquiries and provide supporting records.
Cross-train to provide backup support for payroll processing.
Provide support across all functions within the Business Office as needed ensuring continuity of
operations and assisting colleagues during peak periods absences or special projects.
Other Duties as assigned.

Qualifications
Education & Experience:
Minimum 2-3 years of accounting or accounts payable experience required; Bachelors degree in
Accounting Finance or related field preferred.
Proficiency in accounts payable processes internal controls and 1099 compliance.
Strong organizational skills attention to detail and ability to maintain confidentiality.
Proficiency with accounting software and Microsoft Excel.
Effective communicator with excellent customer service skills.
Collaborative team player with the ability to work independently.
Work Environment
Standard office environment 8:00-5:00. Little Rock location.
Some extended hours may be required during month-end/year-end closing or audit periods.