Accountant 2

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• Prepares reviews and records recurring and non-recurring journal entries including accruals deferrals allocations reclassifications correcting entries interfund or interagency activity revenue entries cash-related entries grant and project entries and closing entries.
• Examines source documentation and verifies that each journal entry is accurate complete mathematically correct properly approved supported by a clear business purpose and recorded in the correct accounting period.
• Applies the State of Georgia chart of accounts and (Workday Financials) work tags to ensure transactions are assigned to the appropriate fund account cost center program grant project funding source and other applicable accounting dimensions.
• Maintains a complete journal entry log and organized supporting documentation that provides a clear audit trail from source records through the general ledger.
• Reviews journal entries prepared by others as assigned for accuracy reasonableness compliance and consistency with established accounting procedures.
• Research rejected unposted duplicate unusual or incorrectly classified transactions; coordinates with appropriate staff; and prepares timely corrections or recommendations.
• Maintains recurring-entry schedules templates checklists and supporting workpapers and recommends improvements that increase consistency timeliness and control.

• Completes assigned close activities in accordance with the Accounting Manager close calendar including journal entries accruals adjustments account reviews reconciliations and supporting schedules.
• Reviews assigned general ledger accounts trial balance activity and financial transactions to determine whether balances are reasonable properly classified and supported.
• Prepares general ledger account reconciliations and analyses; identifies outstanding items aging differences unsupported balances or unusual trends; and resolves or escalates issues promptly.
• Coordinates with program budget grants procurement accounts payable and other staff to obtain information resolve open items and meet monthly and annual reporting deadlines.
• Assists with year-end close financial statement schedules audit requests and other documentation required for State reporting and external review.

• Supports preparation and issuance of invoices and other billing documents for intergovernmental agreements services reimbursements cost-sharing arrangements grants contracts and other GTEA receivables.
• Records receivables revenue cash receipts credit adjustments refunds and related journal entries in accordance with applicable accounting and revenue recognition requirements.
• Applies customer payments accurately and timely research unidentified or misapplied receipts and maintains complete customer account records and supporting documentation.
• Reviews accounts receivable aging and outstanding balances; conducts professional follow-up with customers and internal departments; and escalates delinquent disputed or unusual items to management.
• Reconciles accounts receivable activity and applicable subledger balances to the general ledger and prepares correcting entries or supporting schedules as needed.
• Responds to inquiries regarding invoices payments balances credits and

• Reviews daily bank and cash activity including deposits automated clearing house transactions wires checks returned items bank fees interest and other account activity to identify items requiring recording or follow-up.
• Prepares timely bank reconciliations by comparing bank statements and transaction detail to the general ledger identifying outstanding checks and deposits in transit and researching differences to resolution.
• Prepares cash-related journal entries and corrections arising from bank reconciliations and maintains complete documentation supporting each reconciling item.
• Assists with daily cash position reporting authorized cash transfers bank account maintenance positive-pay or fraud-prevention processes bank confirmations and other treasury activities while maintaining appropriate segregation of duties and approvals.
• Monitors accounts for exceptions unusual activity stale-dated items duplicate transactions or potential control concerns and promptly communicates issues to management.
• Coordinates with financial institutions internal staff and external partners to resolve cash or banking discrepancies and maintain accurate bank records.

• Performs assigned work in accordance with US GAAP Governmental Accounting Standards Board requirements State Accounting Office policies State of Georgia fiscal requirements applicable federal requirements and GTEA policies and procedures.
• Follows internal control and segregation-of-duties requirements to safeguard public funds ensure transaction accuracy and reduce financial and compliance risk.
• Maintains clear complete and readily accessible records for journal entries reconciliations accounts receivable cash activity and other accounting transactions in accordance with record-retention requirements.
• Prepares schedules workpapers samples confirmations and supporting documents for audits financial reviews and management requests and responds promptly to follow-up questions.
• Identifies documentation gaps recurring errors control concerns or noncompliant transactions and communicates recommended corrective action to management.

• Compiles and prepares standard and ad hoc accounting reports schedules account analyses receivable aging reports cash reports and journal entry status information for management review.
• Analyzes account activity trends variances and supporting data to explain results identify inconsistencies and support accurate financial reporting.
• Responds professionally and timely to accounting inquiries from internal departments auditors customers vendors financial institutions governmental entities and other external parties.
• Provides clear explanations of accounting procedures documentation requirements transaction status and needed corrective actions while protecting confidential or sensitive information.

• Assists with developing and updating accounting procedures desk guides close calendars journal entry templates reconciliation formats checklists and other process documentation.
• Uses (Workday Financials) Microsoft Excel reporting tools workflow automation and other approved technologies to improve accuracy reduce manual effort strengthen controls and streamline accounting processes.
• Uses approved artificial intelligence and data-analysis tools when appropriate in accordance with GTEA information-security confidentiality records-management and human-review requirements.
• Maintains knowledge of current accounting standards governmental accounting requirements State policies agency procedures and relevant financial-system practices through training and professional development.
• Shares knowledge with team members and supports a collaborative service-oriented and continuous-improvement culture.

• Performs other accounting finance and administrative duties as assigned by management.

• Working knowledge of US GAAP Governmental Accounting Standards State of Georgia accounting requirements internal controls and governmental fund-accounting concepts.
• Demonstrated ability to prepare review document and post journal entries and to analyze general ledger accounts and transaction detail.
• Knowledge of month-end and year-end close processes account reconciliations audit documentation and financial reporting support.
• Working knowledge of accounts receivable billing cash receipts revenue recognition cash management and bank reconciliation processes.
• Proficiency with (Workday Financials) or a comparable enterprise resource planning system and the ability to learn agency-specific financial systems and workflows.
• Strong Microsoft Excel skills including formulas lookups pivot tables data validation and analysis of large data sets.
• Ability to research discrepancies exercise sound judgment identify root causes and develop accurate and timely corrective actions.
• Strong attention to detail organization documentation discipline time management and ability to meet recurring close and reporting deadlines.
• Ability to communicate professionally and effectively with internal staff customers auditors vendors banks governmental entities and other stakeholders.
• Ability to maintain confidentiality protect public funds and financial information work independently and collaborate effectively as part of a team.
  

• Two or more years of professional accounting experience including substantial responsibility for journal entries and general ledger close activities.
• Experience with governmental accounting public-sector fund accounting grant or project accounting or financial operations within a State of Georgia entity.
• Experience with accounts receivable cash receipts revenue reconciliation cash management and monthly bank reconciliations.
• Experience using (Workday Financials) Workday reporting or other State of Georgia financial systems.
• Advanced Microsoft Excel experience including pivot tables XLOOKUP or comparable lookup functions SUMIFS Power Query and reconciliation of large data sets.
• Experience in transportation transit federal grant or Federal Transit Administration-funded financial operations.
• Certified Public Accountant Certified Government Financial Manager or active candidate for a relevant professional certification.

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race color national origin sex religion age disability or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.