Account Clerk I

SALARY RANGE

$17.64 - $21.69 Hourly
$3056.76 - $3759.43 Monthly
$36681.08 - $45113.10 Annually

Performs a variety of general or specialized clerical accounting activities related to the preparation and maintenance of financial and statistical records in a manual or automated environment; obtains and compares information related to department records programs and services; and performs related work as required.

Working under close supervision Account Clerk I is the entry level in the Account Clerk series. Employees in this class receive in-service training and are given detailed instructions in the performance of routine accounting statistical and case recordkeeping tasks and perform tasks that are more structured and repetitive than those assigned at level II. As requisite skills and knowledge are developed greater independence and the full scope of responsibility are exercised. Unless a position is permanently allocated to level I due to the nature of the work employees are expected to promote to the Account Clerk II level after one year of satisfactory performance at the trainee level.

• Maintains financial and statistical records; makes arithmetical tabulations; posts financial data by hand or computer to registers subsidiary ledgers expenditure and case records; checks data in various documents for accuracy.
• Prepares or assists in preparing statistical and fiscal reports.
• Assists with compilation of budget information including work and time records; gathers and summarizes information from source documents or computerized reports and arranges in an understandable presentable or prescribed format.
• Codes verifies and files various financial documents.
• Handles money transactions such as collecting and disbursing monies and other negotiable items including preparing bills and calculating refunds.
• Checks balances and reconciles cash statements and computerized reports.
• Processes or assists with the processing of documents such as invoices purchase orders warrants and other records.
• Writes letters memos or documents to correspond with public and private organizations/agencies to obtain or verify information.
• Answers telephone calls to provide elicit or verify information or data.
• May operate automated systems to produce letters reports summaries notices checks data spreadsheets and standardized forms that are required for the maintenance of fiscal and statistical reports.
• Performs other clerical duties such as typing filing counter service copying etc. on an as needed basis.
• Performs related duties as assigned.

• Modern office practices methods and procedures.
• Grammar vocabulary spelling punctuation and composition.
• Basic mathematics such as addition subtraction multiplication division decimals fractions and percentages.
• Procedures for compiling basic statistics.
• Methods practices and procedures of financial and statistical record keeping.
• Basic financial auditing principles and procedures.
• Common word processing spreadsheet and database software packages.

• Make arithmetic computations with speed and accuracy. Calculate solutions to math problems including addition subtraction division multiplication percentages decimals and fractions.
• Compare transcribe track and reconcile information between documents accounts and ledgers.
• Enter data quickly and accurately into automated system.
• Compare and transcribe numbers and words accurately.
• Locate identify and correct inaccurate or incomplete information.
• Read English at a level necessary to understand procedure manuals policy guidelines software manuals technical documents and reports.
• Communicate verbally with individuals from diverse socio-economic and cultural backgrounds.
• Compose reports and correspondence (e.g. letters memorandums) using appropriate grammar and spelling.
• Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document.
• Perform a variety of financial statistical and case recordkeeping assignments.
• Maintain accurate reports and records.