Academic Program Coordinator Supervisor, College of the Liberal Arts

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Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

Join Penn States team as an Academic Program Coordinator Supervisor. Youll work in a collaborative environment making a difference in the Department of Anthropology and School of Labor and Employment Relations by providing critical administrative and logistical support for faculty and students.

This role is at the heart of academic operations for the graduate and undergraduate programs ensuring program management and student success. Supervisory responsibilities include leading the Student Services administrative staff team.

• Lead daily operations and administrative coordination for the Student Services administrative staff team ensuring consistent workflow.

• Provide leadership and mentoring to direct reports and encourage cross training opportunities.

• Assign duties and conduct performance evaluations.

• Ensure effective collaboration with College advising and other administrative units.

• Manage processing of graduate student appointments.

• Coordinate appointment types and funding distributions.

• Process stipend changes salary reallocations and adjustments.

• Liaise with internal and external units for fellowships special assignments and awards.

• Monitor graduate program reporting deadlines and compliance with academic policies.

• Oversee resident course scheduling.

• Work with school and departmental leadership to meet teaching and instructional needs.

• Manage schedule updates instructor assignments and room logistics.

• Collaborate with staff on graduate student teaching and research assignments.

• Support the Director of Undergraduate Studies in academic planning and course management.

• Oversee undergraduate and graduate events including info sessions career nights and commencement.

• Organize Graduate Recruitment Weekend and New Student Orientation including travel accommodations scheduling and communication.

• Assist in hosting virtual recruitment events for admitted students and manage all event-related communications and logistics.

• Support the design and use of databases for student records course offerings and workload tracking.

• Oversee staff responsible for student and curriculum data collection and reporting.

• Provide broad administrative support across both University Park and World Campus programs (World Campus is Penn States online campus).

• Serve as point of contactfor students faculty and external inquiries and provide guidance on program procedures policies and student issues.

• Maintain and organizeconfidential student records and files.

• Coordinatecourse schedulingand assist with instructor assignments; provide basictechnical supportfor course setup and classroom logistics.

• Support faculty withadministrative tasks including materials preparation room scheduling and form processing.

• Collect and managedata for internal and external reporting.

• Trackstudent academic progress.

• Coordinate and monitorfaculty evaluation processesfrom students.

• Communicate and collaborate withuniversity offices and departments.

• Attend and disseminate information fromuniversity-wide meetings and workshops.

The Academic Program Coordinator Supervisor will also support scholarship and internship processes by coordinating communications verifying student eligibility and assisting in student scheduling.

The Academic Program Coordinator Supervisor will utilize organizational and multi-tasking skills to complete the above responsibilities.

• Ability to be detail-oriented

• Excellent communication (verbal and written) interpersonal and problem-solving skills

• Proficiency in Microsoft Office 365 particularly Excel for data tracking and reporting Outlook for communication and scheduling and Word for document preparation

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

Applicants must submit a cover letter addressing their interest and relevant experience in addition to a resume.

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Important Note: This is not a fully remote accordance with College guidelines this position requires a minimum of three days per week of on-site work at the designated work location.

After training the Academic Program Coordinator Supervisor will also work with various software including:

• CourseLeaf CIM (Curriculum Management System)

• Starfish (student success platform)

• 25Live by CollegeNet (scheduling platform)

• LionPATH (Penn States student information system)

• iTwo (web-based tool at Penn State used for data access analysis and distribution)

• Canvas (Penn States learning management system)

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position including all possible grades is $49188.00 - $71340.00.

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

Penn State is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.

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