Academic Program Assistant, Occupational Therpay Program

GENERAL SUMMARYThe Academic Program Assistant is responsible for providing administrative logistical and operational support for all aspects of the assigned academic program. This includes support required by the academic leadership team faculty and students. The incumbent interacts regularly with academic support personnel and other departments across the campus and the University concerning all aspects of program is a campus-based position and requires a presence on campus five (5) days per week with the occasional and scheduled in advanced weekend DUTIES AND RESPONSIBILITIESEvent Coordination Support and LogisticsAssist in the planning and preparation of all academic-related events including commencement student honor society white coat and pinning ceremonies program retreats and guest speaker all academic events to provide on/off campus support; may require occasional weekend and evening Administration Manage and maintain projects for the university including but not limited to faculty credentials and documentation course assignments in Blackboard course syllabi and booklist student status rosters assessments and contact lists. Assists with acquiring faculty accreditation documentation to include annual CEUs updated CV licensure requirements etc. and coordinating across departments to ensure required information is captured in the accreditation files in a timely with the coordination and scheduling of candidate interviews including meeting invitations preparing onboarding schedules room preparation and set-up. Responsible for overseeing the day-to-day functions of the program and university related AdministrationProvide administrative support for the program by performing tasks such as scheduling meetings maintaining files expense tracking reports travel arrangements taking meeting minutes delivering materials to the classrooms and business card requests. Serve as a campus contact for faculty staff students alumni visitors or outside agents to relay University information policies procedures and reception and front desk coverage to the Customer Service Coordinator as needed (i.e. lunch breaks vacations sick etc.)Faculty SupportCoordinate with Assistant Program Directors to compile contributing faculty the schedule of course coordinators and SupportCoordinate new student orientations with Student Services and Program Directors verify program membership and order books for students on clinical student conference attendance in SupportServe as a member of the Campus Readiness Team (Safety) and on the campus reentry team as DUTIES AND RESPONSIBILITIESMay perform other duties and responsibilities that management may deem necessary from time to IN ORGANIZATIONReports to: Academic Program DirectorPositions Supervised: This position has no direct reports but may manage student worker schedules and timesheets if assignedTECHNICAL MANAGERIAL & PEOPLE SKILLS REQUIREDTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Incumbents will be evaluated in part based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential communication skills both verbal and written including communicating with tact and have excellent project management skills the ability to manage competing priorities and the ability to build and maintain strong partner ability to establish and maintain positive working relationships with the public supervisors students professional staff/faculty and to work a flexible schedule when demeanor with the ability to maintain and/or EXPERIENCEMinimum of high school diploma or equivalent; Bachelors degree or vocational training in office skills highly of three years of experience as an administrative assistantIntermediate to advanced experience with Microsoft Office products such as Windows Word Excel and/or CERTIFICATIONNot applicableTRAVELPosition may be required to travel to other campuses to support academic COMPETENCIESTo perform the job successfully an individual should demonstrate the following competencies:Collaborates - Building partnerships and working collaboratively with others to meet shared Resilient - Rebounding from setbacks and adversity when facing difficult Trust - Gaining the confidence and trust of others through honesty integrity and Results - Consistently achieving results even under tough - Creating new and better ways for the organization to be Focus - Building strong customer relationships and delivering customer-centric ENVIRONMENTWork is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting e.g. walking standing communicating and other physical functions as necessary.