Academic Operations Coordinator (Part Time Up To 25 Hours Weekly)

Job Details

The Academic Operations Coordinator supports the day-to-day administrative academic and operational functions of a University department. This role ensures efficient coordination of academic scheduling faculty and student support processes data management and compliance with institutional policies. The coordinator serves as a central point of contact for internal and external stakeholders helping to streamline operations support academic programming and enhance overall departmental effectiveness. The position requires strong organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced academic environment.


*Ability to travel to New York City and occasionally work evenings and weekends during program. Must travel from East Falls campus with students on bus. Fridays are essential days for the course on campus*

Job Description

Job Duties

• Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
• Coordinate academic scheduling including course offerings room assignments and timetable management
• Support faculty onboarding appointments and administrative needs
• Assist with student-related processes such as enrollment support advising coordination and records management
• Maintain and update academic and operational databases ensuring accuracy and compliance with institutional standards
• Serve as a liaison between department leadership faculty students and central administrative offices
• Support curriculum implementation academic program logistics and accreditation-related documentation
• Manage departmental communications including announcements scheduling updates and internal reporting
• Assist with budget tracking procurement and expense processing in collaboration with finance teams
• Prepare reports dashboards and data summaries for leadership decision-making
• Coordinate meetings events and academic activities including logistics and documentation
• Ensure adherence to university policies procedures and regulatory requirements
• Provide general administrative support to department leadership as needed
• And other duties as assigned by the department

Minimum Qualifications

• High School Diploma/GED
• Basic understanding of higher education operations academic programs or administrative support functions
• Proficiency in standard office software (e.g. Microsoft Word Excel Outlook and basic database systems)
• Basic problem-solving skills with the ability to seek guidance when handling unfamiliar tasks

Preferred Qualifications

• Bachelors Degree
• 2 years administrative academic support customer service or office coordination experience

Additional Qualifications

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing frequent keyboard use *patient care providers may be required to perform activities specific to their role including kneeling bending squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities requirements and working conditions for the position. It is intended to be an accurate reflection of the current position however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Philadelphia University

Primary Location Address

3243 School House Lane Philadelphia Pennsylvania United States of America

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.

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