Academic Operations & Communication Specialist

Position Summary:
The Academic Operations & Communications Coordinator supports the academic leadership team by managing scheduling communications data analysis and administrative functions that drive instructional effectiveness and organizational alignment. This role serves as a central hub between academic initiatives district operations and external communications ensuring seamless execution of key academic priorities and stakeholder engagement.

The Academic Operations & Communications Specialist supports the academic leadership team by coordinating communications managing operational processes supporting board functions and analyzing data to drive instructional effectiveness. This role serves as a key liaison across departments campuses and the community ensuring alignment organization and effective execution of curriculum initiatives and district priorities.

Qualifications:

• Education/Certification:
• Bachelors degree in a related field preferred; however a combination of relevant education and industry experience at the campus or district level may be considered in lieu of a degree.

Experience:

• Minimum of four years of administrative support experience for campus or central office departments in an educational environment

Special Knowledge/Skills:

• Excellent interpersonal and oral communication skills
• Strong organizational and project management skills with the ability to manage multiple priorities
• Experience with data analysis reporting tools and presentation software (e.g. Excel PowerPoint Google Workspace)
• Excellent written and verbal communication skills
• Experience with social media management and/or marketing communications preferred
• Familiarity with board governance processes and tools (e.g. BoardBook) is a plus

Major Responsibilities and Duties

Academic Operations & Scheduling

• Coordinate and maintain the academic calendar including learning walks professional development sessions and district-wide instructional events
• Schedule and organize academic team meetings campus visits and board-related activities
• Ensure alignment between district calendar academic initiatives and key milestones

Communications & Marketing

• Manage and create content for social media platforms to highlight academic initiatives and campus successes
• Develop and distribute newsletters for internal and external stakeholders
• Support district marketing efforts in collaboration with leadership

Board & Executive Support

• Prepare BoardBook materials presentations and supporting documentation for board meetings
• Provide logistical and administrative support for academic board activities
• Assist in the coordination of executive-level communications and reporting
• Assist with Board meeting preparation and minutes documentation
• Ensure Board Goals Superintendent Constraints and progress monitoring are tracked and posted accordingly.

Data Analysis & Reporting

• Collect analyze and present academic and operational data to support decision-making
• Create dashboards reports and visual presentations for leadership
• Monitor key performance indicators and support continuous improvement efforts

Presentation & Content Development

• Design high-quality presentations for professional development board meetings and leadership updates
• Support the creation of training materials and academic resources

Administrative Support

• Provide general administrative support to the academic team including documentation correspondence and project coordination
• Maintain organized systems for files reports and communication records
• Assist with special events and tasks.
• Fulfill other duties as required.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Working with frequent interruptions maintaining emotional control under stress. Occasional prolonged or irregular hours. Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying up to 20lbs. General office-setting conditions; some work outside at events or other locations.

Work Schedule:

The schedule may vary and may include evenings and weekends. The schedule generally conforms to normal office hours.

Equipment Used:

Personal computer printer copiers fax machine and calculator.

Required Experience:

IC