Academic HR Specialist

Agency

Department

Tarleton State University a distinguished Doctoral National Comprehensive University invites applications for the position of Academic HR Specialist in the Division of Human Resources. As part of a vibrant academic community dedicated to excellence in teaching research and service this role offers the opportunity to contribute meaningfully to a university that values innovation collaboration and inclusive growth. Join us in advancing knowledge and transforming liveson campus and beyond. Tarleton State University continues to grow its impact across Texas with four distinct campuses located in Stephenville Fort Worth RELLIS-Bryan and Waco along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community Stephenville provides a vibrant and welcoming atmosphere.

No matter where youre locatedon campus or onlineyou are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

Important Immigration Information:

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 be advised that TarletonStateUniversity will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense toascertainwhether your current immigration status would make a potential offer of employment from Tarleton StateUniversity subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce if you will now or in the future require sponsorship for employment visastatusthis moratorium may affect our ability to employ you should you be selected as the final candidate.

• Coordinates the creation posting and processing of actions in Workday by connecting with and training administrative personnel.

• Supervises the support and assistance of employees and managers in staffing and/or payroll related functions (data changes).

• May coordinate complex academic affairs staffing functions including position reclassifications and promotion to support the Tenure & Promotion process.

• Develops implements evaluates and reviews faculty staffing related processes in accordance with internal and external regulatory requirements best practices and university needs.

• Oversees the maintenance of faculty personnel records and ensures the accuracy of files and compliance with applicable Texas A&M University System rules/regulations Texas Higher Education Coordinating Board rules/regulations office processes state and federal laws and regulations and other external constituencies. Oversees the auditing of Workday actions.

• Investigates complex faculty staffing and/or payroll errors and works with stakeholders onidentifying appropriate corrective action.

• Develops and analyzes complex staffing reports summaries reviews and related documents. Audits staffing and/or payroll documents as necessary.

• Assists with communication responsibilities associated with the Division. Prepares correspondence and communications for internal and external contacts. Assists in the drafting of procedures and policies for administrative review. Assists in coordinating the review of policies rules and procedures for the university community.

• Provides expertise to supervisors and employees with faculty staffing questions. Partners with managers to understand the departments current and future staffing challenges and identifies needs and opportunities for improvement.

• Prepares documents for workshops and presentations. Provides guidance to departments regarding academic hiring/staffing practices compliance laws regulations and ethics. Assists in creating formal and informal messages as appropriate for intended audiences. Effectively communicates academic affairs processes practices and policies to employees.

• Works with international services faculty affairs student employment graduate professional school research and tax on complex questions and results. Oversees and serves as a liaison in employment matters.

• Maintains knowledge of federal state and university rules regulations and standard administrative procedures that govern employment.

• Prepares complex academic affairs reports. Presents reports to leadership and management if applicable. Oversees studies regarding faculty staffing needs and problems and recommends actions. Oversees the collection and dissemination of survey results.

• May coordinate the planning and logistical support for events and programs.

• May serve as a resource for other departments colleges and/or divisions on faculty staffing functions and staff staffing functions for positions in academic divisions.

• May cross train on specialized Academic HR processes in an assigned area such as classification and compensation immigration onboarding payroll performance evaluation/management as it pertains to Tarleton State University statement of expectations (SOEs) and recruitment.

• Collaborates with other Human Resources staff on updates to process services and programs. Attends human resources trainings and/or informational meetings.

• Performs other duties as assigned

Education and Experience:

• Bachelors degree in applicable field or equivalent combination of education and experience.

• Six years of related experience.

Knowledge Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $53745 up to $76321 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Pageoffers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.