Enter a job title or keyword

Academic Career & Executive Search Proposal & Business Development Coordinator

Academic Career & Executive Search

Job Location:

West Hartford, CT - USA

Monthly Salary: Not provided by the employer

Posted: 24 May 2026 (30+ days ago)

Application Deadline: 21 August 2026

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Academic Career & Executive Search - Proposal & Business Development Coordinator
Remote Approximately 1015 Hours per Week

Academic Career & Executive Search (ACES) seeks a part-time Proposal & Business Development Coordinator to support the firms growth and client development efforts through the management drafting coordination and submission of complex Request For Proposal (RFP) responses. This position is ideal for a highly organized proactive detail-oriented professional with strong writing skills sound judgment and the ability to independently develop thoughtful persuasive proposal materials in a deadline driven professional services environment.

The successful candidate will be responsible for leading the day-to-day proposal process from opportunity identification through submission while supporting the firms broader business development activities. This individual must be capable of independently preparing polished near-complete proposal drafts using existing templates prior submissions institutional research and knowledge of the firms services and positioning.

This position may also provide support with phone and email outreach to higher education institution partners.

The role requires someone who can think strategically about how to position and present the firm competitively while handling time-sensitive and confidential materials.

This is a fully remote position with flexible hours. Required are reliable and secure equipment including computer internet and phone.

KEY RESPONSIBILITIES

Proposal Coordination

Lead the preparation coordination drafting and submission of proposals from initial review through final submission
Review RFP requirements and develop organized response plans timelines and submission checklists
Utilize existing proposal templates prior submissions institutional research and firm materials to develop tailored high-quality proposal responses
Adapt refine and customize proposal language to align with the specific priorities needs and requirements of each institution or organization
Develop thoughtful draft responses for new nuanced or institution-specific questions by drawing from prior submissions research and understanding of the firms services and positioning
Prepare substantially complete proposal drafts for Managing Partner review and refinement minimizing the need for extensive rewriting
Ensure proposals are polished persuasive accurate compliant and submitted on time
Coordinate required forms supporting documentation references and supplemental materials for proposal submissions
Maintain and organize a comprehensive database/library of proposal content submissions institutional materials and supporting documentation
Track proposal outcomes and assist in evaluating trends effectiveness and areas for improvement

Business Development Support

Identify and monitor relevant RFPs RFQs RFIs and business opportunities through procurement platforms industry sources and institutional outreach
Conduct research on colleges universities and organizations to identify potential opportunities and strategic targets
Assist in positioning the firm competitively through thoughtful proposal messaging and strategic outreach support
Conduct professional outreach and communicate with institutional representatives via phone email and follow-up communications
Coordinate meetings and business development conversations for the Managing Partner
Support ongoing client and prospect follow-up efforts
Maintain organized records of outreach activity proposal submissions and opportunity tracking

Procurement & Administrative Coordination

Register and maintain firm profiles on procurement and supplier platforms
Monitor procurement portals for updates deadlines and renewal requirements
Maintain organized reporting related to proposal activity outreach efforts and business development initiatives
Assist with scheduling and coordination of meetings and outreach activity as needed

Minimum Requirements

Prior professional experience supporting proposal development RFP coordination business development sales support marketing support client services or related professional services functions
Proficiency with Microsoft Office applications and Adobe Acrobat PDF editing tools
Excellent online research skills including familiarity with AI platforms
Ability to work independently in a fully remote environment while managing competing priorities
Stellar written communication editing and proofreading skills
Exceptional attention to detail and organizational ability
Strong project coordination and follow-through skills with ability to manage multiple proposals projects and deadlines simultaneously from initiation through submission
Critical thinking and problem-solving skills
Comfort navigating online procurement proposal and vendor platforms
Ability to synthesize information and develop thoughtful written responses with limited direction
Professional verbal communication and relationship-building skills
Comfortable conducting outreach phone calls and coordinating appointments

Preferred Requirements

Familiarity with procurement platforms and proposal submission processes
Experience drafting or coordinating competitive proposal responses
Experience in or familiarity working in a higher education environment

Additional Requirements

Reliable and secure equipment including computer internet and phone

Required Experience:

Apply Now

About Company

Academic Career & Executive Search

ACES provides a new type of career management. It is the core of our academic executive search service. Institutions get better fits and happier executives.

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click