Academic Administrative Assistant Physics & Psychology Team South

Position Title: Academic Administrative Assistant - Physics & Psychology - Team South.
Department: Office of the Provost and Dean of the College.
Classification: This is a salaried non-exempt position. While the position is paid on a salary basis it is eligible for overtime compensation in accordance with the Fair Labor Standards Act (FLSA) and College policy. Employees in this classification are required to accurately record all hours worked.
FTE: 1.0
Work Schedule: The standard 40-hour work schedule is Monday - Friday 8:00 am - 5:00 pm during the academic year; no work is required in the summer but your pay continues throughout the summer.
Term: Mid-August to Mid-June.
Work Location: On Campus.
Salary:$38844.

Essential Job Duties:

• Support department chairs program directors and faculty.
  • Provide administrative support to ensure efficient operation of office.
  • Monitor manage and reconcile budgets.
  • Assist with accessing manipulating and preparing of presentation data needed for departmental and program planning assessment accreditation and grant writing.
  • Assist chairs and search committees with all phases of tenure-track and term faculty recruitment and hiring.
  • Assist with design of class & lab schedule.
  • Provide orientation for faculty basic classroom technology support course materials as requested and travel coordination.
  • Liaise with IT and perform basic troubleshooting for faculty members.
    
• Oversee organization of department.
  • Keep records order supplies maintain equipment manage bulletin boards and shared spaces.
  • Maintain department website social media and newsletter.
  • Advertise student opportunities and organize materials.
  • Assist with logistics preparations and publicity for all meetings and events sponsored by departments and programs.
  • Hire train supervise and approve timesheets for student workers including tutors and teaching assistants.
    
• Collaborate and maintain relations with departments across campus.
  • Report building concerns and needs to Facilities.
  • Attend Academic Administrative Assistant (AAA) meetings and training sessions.
  • Provide support to and serve as a backup to other AAAs departments and programs as needed.
    
• Other Duties.
  • Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.
  • Complete and meet deadlines for required training and performance management cycle.
  • Perform other duties as assigned.
    

Supervision Received and Exercised:

• Reports to the Academic Administrative Supervisor.
• This position supervises student workers.
  

Required Qualifications:

• Education:
  • High school diploma or equivalent.
    
• Experience:
  • 1 year of office or administrative experience or relevant experience.
    

Preferred Qualifications:

• Education:
  • Bachelors Degree.
    
• Experience:
  • 3 years office or administrative experience; experience working in an academic environment.
    

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
  

Disclaimer:

• This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.