Academic administrative Assistant- Part Time (three days per week)

This position will provide administrative support and report to the nursing program director/dean to support the nursing program while coordinating and balancing the needs of a diverse student population and faculty.  This position needs the ability to adapt direct and multi-task and should demonstrate exemplary organizational skills.

Job responsibilities: 

• Assist with maintaining information tracking sheets for academics. 

• Assist with scanning documents for academics. 

• Operates a variety of office equipment computer printer photocopies facsimile scanner and calculator projector. 

• Responsible for auditing faculty and maintaining academic hard and electronic files for academic programs and notifying appropriate individuals of missing or outdated documentation. 

• Coordinate live scan and follow through with all live scan documentation. 

• Assist with updating program specific forms. 

• Assists deans/directors with uploading advising change in student status for graduation withdrawals and other records including scanning & uploading documents to CVUE Anthology/Power BI and various other spreadsheets and databases. 

• Attends meetings on behalf of the Dean as delegated and needed. 

• Responsible for auditing faculty & student files for academic programs and notifying appropriate individuals of missing or outdated documentation. 

• Ability to travel to different campuses as needed. 

• Take meeting minutes (including faculty committee PAC Student Rep meetings). 

• Assist with Student and Campus Activities (pinning graduation regulatory meetings). 

• Schedule and follow up on hiring interviews. 

• Set up and managing of Course Key locations for student clinical rotations. 

• Collecting notifying and managing documents from Faculty and students for clinical rotation compliance. 

• Ordering and maintaining office supplies. 

• Ordering and management of uniforms each semester for nursing students. 

• Assist with onboarding of new didactic and clinical faculty. 

• Regular in-person attendance up to 5 days per week on campus/on site is an essential function of this position 

• This role requires on-site collaboration with students faculty and staff 

• Other duties as assigned. 

Qualifications :

• High school or equivalent certificate. 

• 2 years of Administrative related experience supporting a team or multiple teams. 

• Ability to maintain records.  

• Learn & maintain information on Microsoft Office 365 (Word Excel PowerPoint) and Teams. 

• Ability to shift quickly from one task to another maintaining productivity.  

• Must be capable of communicating effectively verbally and in writing. 

• Has medical terminology knowledge or work experience in health care. 

Additional Information :

We Offer (for Full Time):

• Medical Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks starting Vacation per year.  Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1xs your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program

Remote Work :

No

Employment Type :

Part-time