2627 Senior Administrative Assistant- Chief Operations Officer, 1.0 FTE

Durango School District is accepting applications for Senior Adminstrative Assistant to theChief of Operations Officer. This is a full time 12 month position including Full Benefits. BeginsJuly 15 2026.

For the 26/27 SY this position includes a $1800 one-time bonus! (Note bonus pro-rated for late start)

Job Title: Senior Administrative Assistant Pay Grade: ESP Salary Schedule

Job Family: Administrative Support FLSA Status: Non-exempt

Department: Central Office Based Prepared Date: Dec. 17 2013 rev. 7/1/18; 7/1/20; 1/22/25

Typical Work Year: 12 months

SUMMARY: Responsible for providing executive level confidential administrative support to the administrator. Support schools and departments by being a resource of information. Coordinate meetings and activities for the administrator. Act as liaison with all levels of district staff and community representatives. Provide information to the public regarding departments school district policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building or department assignment.

• Prioritize incoming information and serves as a clearinghouse for correspondence. Drafts correspondence on behalf of the administrator. Provide assistance and support by identifying and prioritizing incoming information appointments phone inquiries and delegating and/or directing issues to appropriate department or district personnel. Respond to questions regarding district issues policies and procedures.

• Prepares proofreads and coordinates the preparation of documents for the administrator. Performs necessary legal research to assist the administrator in the preparation and execution of documents.

• Create reports and spreadsheets of information and perform detailed analysis of data as requested using a variety of district and state data bases. Compile information into and extract information from district and department information databases outside website and database sources. Oversees and directs the maintenance of the website for the departments within the division.

• Creates manages and maintains multimedia presentations. Coordinates committees and prepares correspondence agendas minutes and arrangements for the committees.

• Assist in the preparation of reports for the Board of Education as well as for state and federal reporting for the school district.

• Assist in managing/monitoring department/division processes and/or projects. Prepare organize and maintain project documents. Track follow up on and coordinate action items until satisfactory completion.

• Administer bookkeeping accounting and financial functions utilizing the district financial system; including but not limited to vendor invoices and disbursing funds; purchase orders and requisitions; recording financial transactions; monitoring budget and other department accounts.

• Coordinate with the Executive Assistant to the Superintendent to ensure that Board and District Policies for the remain current for designated areas of oversight.

• Maintain department files and databases.

• Make conference/workshop arrangements including air travel hotel reservations and registrations.

• Engage in ongoing professional development.

• Perform other duties as assigned.

EDUCATION AND TRAINING: High school diploma or equivalent.

EXPERIENCE:Experience is preferred but may not be necessary for hiring.

CERTIFICATES LICENSES & REGISTRATIONS: Criminal background check required for hire.

TECHNICAL SKILLS KNOWLEDGE & ABILITIES:

• Oral and written communication skills.
• English language skills; multilingual skills preferred.
• Interpersonal relations skills.
• Personal computer and keyboarding skills.
• Customer service and public relations skills.
• Critical thinking and problem-solving skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks/priorities with frequent interruptions.
• Ability to promote and follow Board of Education policies Superintendent policies and building/department procedures.
• Ability to grow and develop knowledge skills and attitude through professional development.
• Ability to communicate interact and work effectively and cooperatively in a team setting
• Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with Microsoft Office email/calendar systems financial software publishing software.
• Operating knowledge of and experience with typical office equipment such as telephones copier fax machine Email etc.

Durango School District is an equal opportunity educational institution and will not discriminate on the basisof race color sex religion national origin ancestry creed age marital status sexual orientation geneticinformation disability or need for special education services in admissions access to treatment or employment ineducational programs or activities which it operates or any other applicable status protected by federal state or locallaw. For information regarding civil rights or grievance procedures contact Laura Galido Compliance OfficerDurango School District 281 Sawyer Drive Suite 100 Durango CO 81303 orthe Office for Civil Rights U.S. Department of Education 1244 Spear Boulevard Suite 310 Denver CO 80204-3582.

Required Experience:

Chief