26-27 Purchasing Coordinator Finance Dept.

JOB GOAL
Effectively manage all facets of the purchasing department.

SUPERVISORY RESPONSIBILITY:None

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Insures that all purchases of the district are in compliance with the purchasing laws of Mississippi and thepolicies of the District
• Monitors requisitions for feasibility of bulk-purchasing for additional cost-savings
• Purchases by competitive bidding quotations and negotiation items of supply and equipment necessaryfor the operation of the school district
• Investigates quantity and quality of commodities purchased
• Prepares all bidding documents with the exception of food service including notice to bidders instructionsto bidders specifications and form of disposal
• Follows up on bid documents that are approved by the Board and documents date of approval
• Develops and maintains a bid file in compliance with State Law
• Approves all purchase orders with final approval for purchases any under $5K
• Process all district travel requests and settle-ups
• Maintain vendor files
• Provides purchasing support to bookkeepers and administrators across the district
• Performs other duties as assigned

QUALIFICATIONS
Experience in the purchasing field. Ability to plan and coordinate activities involved in purchasing and accounting.

EDUCATION AND EXPERIENCE
Associates Degree Required

• LANGUAGE SKILLS

Ability to respond to inquiries or complaints. Ability to effectively present information to top managementpublic groups and the school board.

• PHYSICAL DEMANDS

While performing the duties of this job the employee is frequently required to sit and talk or hear. Theemployee is occasionally required to stand walk reach bend and sometimes lift up to 25 skills are necessary to access a variety of work locations.

• OTHER SKILLS

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and dealwith several abstract and concrete variables. Must keep accurate up-to-date records. Define problemscollect data establish facts and draw valid conclusions. Apply district state and federal policies andregulations; operating standard office equipment; performing standard bookkeeping/accountingprocedures; preparing and maintaining accurate records; and utilizing pertinent software applications.

• WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounterswhile performing the essential functions of this job. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions.

• PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct incompliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to:neglect of duty dishonesty and engagement in acts that are contrary to VWSD policy unlawful activities or anyother conduct which is seriously prejudicial to the school district.

CLASSIFICATION UNDER FLSA
Exempt
FUNDING SOURCE
General Fund
TERMS OF EMPLOYMENT
240 days

Required Experience:

IC