2026-27 Administrative Assistant (open until filled)

Department/Location: School Office
Reports To: Building Principal
Work Schedule/Term: 10 Month Position (as assigned)
FLSA Status: Non-Exempt

Position Summary

The School Office Administrative Assistant provides administrative clerical and customer service support to ensure the efficient operation of the school office and school. This position serves as a primary point of contact for students staff families and visitors; manages office communications; supports daily school operations; and assists building leaders with scheduling recordkeeping and general administrative duties. This role may assist with health-related tasks such as medication distribution in accordance with District policy and training. The assistant must maintain confidentiality and professionalism and manage multiple tasks in a fast-paced school environment.

Essential Duties & Responsibilities

Office & Administrative Support

• Greet and assist students families staff and visitors in a welcoming and professional manner.
• Manage phone calls emails and office communications; direct inquiries to appropriate staff.
• Maintain organized office files records and correspondence ensuring compliance with FERPA and District policies.
• Prepare letters reports forms and other documents as requested by the administration.
• Assist with school-wide communication mail distribution copying and general office coordination.
• Maintain accurate student attendance and office-related data in District systems.

Student & Staff Support

• Support student attendance processes including recording tardies absences and early dismissals.
• Assists students with basic needs including triage of health concerns and general support.
• Coordinate student passes sign-in/sign-out procedures and daily office traffic.
• Support staff with scheduling requests room reservations or administrative resources.
• Support scheduling and logistics for substitutes as needed.

Health Office & Medication Support

• Assist in the health office as needed following District procedures and training.
• Administer and document medications to students only as authorized under District policy.
• Communicate with parents/guardians regarding minor student health needs when appropriate.
• Always maintain the confidentiality of student health information.

Other Duties

• Perform other duties as assigned.

Qualifications

Education & Experience

• High School Diploma or GED required; post-secondary coursework in office administration preferred.
• Previous experience in an office customer service or school setting preferred.
• Completion or willingness to complete approved Medication Administration Training Program.

Knowledge Skills & Abilities

• Proficient in Microsoft Office Suite (Word Excel Outlook) and Google Workspace or similar platforms.
• Strong organizational and time-management skills.
• Ability to communicate clearly and professionally in writing and verbally.
• Ability to learn navigate and be trained in the districts electronic door access systems including basic troubleshooting and credential management.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving skills
• Ability to manage multiple priorities and support multiple supervisors.

Physical & Environmental Requirements

Physical Requirements

• Frequent keyboarding sitting standing walking speaking and light lifting (up to 25 lbs).
• Ability to operate standard office equipment including computer printer copier and phone systems.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

• Work performed in a school office setting with frequent interaction with students families and staff.
• Fast-paced environment with frequent interruptions.
• Some occasional evening or extended hours may be required during school events or peak periods.

This job description is not intended to be all-inclusive.

Duties and responsibilities may change at any time with or without notice.

Required Experience:

Junior IC