Travel & Events Coordinator

***Position is Contingent Upon Funding***

TheTravel andEventsCoordinator isa member of the Travel & Logistics team. He/she isresponsiblefor implementing travel andlogisticsrelated activities with a particular focus on the design and coordination of online/hybrid events workshops trainings;ensuring compliance with regulations and internal processes;identifying cost saving strategies;and assisting in the evaluation and improvement of existing standard operating procedures.

This position is based in CRDF Globals office in Kyiv Ukraine and open to all individuals including people with a disability.

This is a temporary position to provide maternity leave coverage.

The ideal candidate is a highly motivated individual who has attention to detail and can work both independently and as a part of the team.

MAJOR RESPONSIBILITIES:

• Designs and coordinates online/hybrid/offline events workshops trainings.
• Implements travel arrangements (including but not limited to airfare lodging meals and incidentals ground transportation and visa) and logistics (including but not limited to venue catering interpretation)of CRDF Global funded projects.
• Interactswith clients (internal and external) to ensure full customer satisfaction.
• Managesproject level budgets and ensuresarrangements are within budget.
• Initiates approves and executes routine payments.
• ManagesCRDF Global corporate credit cards.
• Ensures compliance with USG/otherregulations funder requirements internal policies/procedures and best practices.
• Communicates withfunder(s) grantees and contractors.
• Addresses routinefinancial and administrative issues that occurduringa project.
• Maintains and updates electronic records and databases.
• Participatesin business and product development efforts.

QUALIFICATIONS:

• Minimum oftwoyears ofrelevant work experience in project support administrative and travel / event logistics management.
• Strong time management skills ability to work in a fast-paced environment with very tight deadlines and ability to deliver services on time on budget and in accordance with program expectations.
• Experience of leading edge online/hybrid event approaches including an experience of innovation in the online event/collaboration space.
• Strong customer focus including excellent and effective written and oral communication skills and the ability to interact with a wide range of individuals from varied backgrounds at all levels withinand outsidethe organization.
• Strong project management skills budgets project planning risk management and the know how to plan and implement a high-risk travel scheduling and trackingwith strong attention to detail and organizational skills.
• Strong proficiency with Microsoft Office programs (Word Excel Project) and ability to work with other programs and databases.
• Understanding regulations and related requirements is desirable.
• Ability to travel domestically and internationally.
• Knowledge of Ukrainian and English language is a must knowledge of other languages is a plus.
• Bachelors Degree.
• Ukraine work authorization.

CRDF Global offers a competitive salary and benefits package.

CRDF Global is an Equal Opportunity Employer (EOE). CRDF Global provides equal employment opportunities to all qualified applicants without regard to race ethnicity religion sex sexual orientation gender identity national origin protected veteran age or disability status.