Business Support Associate SC-6 Dnipro

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Type of Contract: Service Contract

Unit / Division: Dnipro Field Office / WFP Ukraine

Duty Station:Dnipro

Duration: 12months(renewable)

What will you do in this position

You will coordinate and control a full range of business support services for a specific professional area ofwork to ensure that services are delivered effectively.

Why work with WFP Ukraine

The war in Ukraine has had drastic consequences both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians displaced families and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe and almost 3.6 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022 WFP has distributed food and cash assistance equivalent to 3.7 billion meals to people displaced and affected by the war.

At WFP Ukraine we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:

Competitive salaries per job level

Pension contribution added to net salary

Medical insurance with the possibility to enroll eligible dependents

Applicable danger pay (revised on quarterly basis)

Annual leave - 30 days per year

18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent

1 day per week remote working option within the duty station (subject to conditions)

Accessible premises & reasonable accommodation

Learning & development opportunities

How can you make a difference

In this position you will have to:

1. Act as a focal point for planning of the official missions and delegations. This will be done throughcoordination with different units in the office such as Management service Program Supply Chainand Security unit and sharing the information with the Travel Focal Point for the requiredarrangements.
2. Revise and review correspondence and documentation providing feedback andmaking amendments where appropriate to contribute to production of these materials to time andquality standards.
3. Provide a set of standard business support services to Office Management to contribute tothe effective functioning of business operations. An example of a business support service is makingtravel arrangements by following a standard procedure. Respond to business support queries toprovide a timely and accurate resolution and provision of translation in meetings.
4. Undertake on-boarding of new staff members in compliance with relevant processesand procedures.
5. Assist in creating simple images or information using standardized templates such as graphs ortables to support the drafting of reports for staff.
6. Assist office management in various tasks such as planning and monitoring of budgets andother activities. Actively seek and use feedback to improve business processes and procedures.
7. Proofread written documents such as standard reports and correspondence to contribute to theaccuracy of written information developed by staff.
8. Proper management of WFP resources cash stationery and other consumablesensure accountability and preparation of quarterly stock balances report.
9. Assess and recommend improvements to procedures and practices to contribute to the effectivedelivery of business support services.
10. Providing support for events management workshops and RFQs ensuring properbudget utilization and approvals are obtain in line with organizational financial rules. Thisincludes submission of related invoices and payment requests.
11. Support the office management in production of various data and compile and prepare reportsto contribute to the provision of accurate information for informative decision-making and tosupport the effective and timely management of WFP resources.
12. Provide training and guidance to staff in interpretation of administrative procedures policiesprocesses and use of corporate systems to ensure consistency and efficiency of services provided toall clients.

To join us in saving lives changing lives you will have:

Education: Completion of secondary school education. A post-secondary certificate in a related area.

Experience: Six or more years of progressively responsible relevant work experience in general administrative work. Post-secondary education can compensate for some years of experience. For example you will be considered as eligible if you have:

• Three (3) years of work experience in combination with a Masters Degree;

• Four (4) years of work experience in combination with a Bachelors Degree.

Knowledge & Skills:

• Good Communication Skills: Ability to provide short briefings and communicationsclearly and concisely both orally and in writing.
• Ability to engage effectively at field level with a wide range of actors including those inthe international humanitarian community and governments.
• Working in a team: Ability to work within a team setting and working well with otherteam members to realize a collective objective.
• Work under pressure: Ability to multi-task and respond simultaneously and in a timelyfashion to demanding job requirements under high pressure environments.
• Knowledge of commonly used Applications: Ability to effectively use commonly usedoffice software applications (Word Excel PowerPoint Outlook etc.).
• Skills in data management would be added advantage.

Language: Fluency (level C) in both in English and Ukrainian languages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

• If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.