Secretary (Stenographer)

Main purpose of the job

The incumbent will ensure to provide effective and efficient administrative and secretarial support service to the Audit business and any other department as may be assigned by the respective manager.

What you will do 

Administrative Support

• Provide day-to-day secretarial and administrative support to Audit & Assurance Partners Directors Managers and engagement teams.
• Maintain an effective filing and document management system for departmental records.
• Draft format review and distribute professional correspondence and reports.
• Support the preparation and submission of departmental reports and administrative documentation.

Engagement Coordination Support

• Assist audit teams with engagement administration and logistics.
• Coordinate the preparation and issuance of engagement letters and related documentation.
• Track engagement milestones deliverables and deadlines.
• Support engagement teams in managing client requests and documentation submissions.
• Facilitate communication between engagement teams and clients regarding scheduling and administrative matters.
• Monitor the status of audit engagements and escalate outstanding administrative issues.

Document Management and Quality Compliance

• Maintain accurate and organized audit engagement records in accordance with Deloitte policies and quality standards.
• Ensure proper filing and archiving of engagement documentation.
• Support compliance with risk management confidentiality and document retention requirements.
• Assist in maintaining departmental databases and tracking systems.

Communication and Stakeholder Management

• Act as the primary administrative contact for internal and external stakeholders.
• Manage departmental courier services and documentation dispatch.
• Support professional communication between audit teams and clients.
• Maintain positive working relationships with clients vendors and internal stakeholders.

Qualifications :

Required Qualifications and Experience

• Bachelors Degree in Secretarial Studies Office and Information Management Records Management or a related field;
• Professional secretarial or administrative certification will be an added advantage;
• Minimum of 2-3 years relevant experience in a professional services firm financial services environment audit function consulting firm or corporate organization.
• Experience supporting senior management and multiple stakeholders simultaneously.
• Previous experience in document management and administrative coordination is preferred.
• Ability to operate office equipment such as photocopier printers etc.
• Be a Ugandan citizen or eligible to work in Uganda.

Behavioural competencies

• High level of integrity and confidentiality.
• Exceptional organizational and planning skills.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Professionalism and customer-service orientation.
• Ability to prioritize and manage multiple tasks.
• Strong interpersonal skills and teamwork.
• Ability to work under pressure and meet deadlines.
• Problem-solving capabilities.
• Proactive and self-driven work ethic.

Technical Competencies

• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Strong document formatting and report preparation skills.
• Experience using electronic filing and document management systems.
• Ability to manage calendars and scheduling tools effectively.
• Excellent data entry and record management skills.
• Understanding of professional services operations and engagement administration.

Additional Information :

Your role as a leader

At Deloitte we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients our people and for society and make an impact that matters.

Leadership Capabilities

Living our Purpose - Builds own understanding of our purpose and values; explores opportunities for impact.

Influence - Actively focuses on developing effective communication and relationship-building skills.

Performance drive - Understands expectations and demonstrates personal accountability for keeping performance on track.

Strategic direction - Understands how their daily work contributes to the priorities of the team and the business.

Talent development - Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent.

Why Deloitte

At Deloitte our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders we believe there is always room to learn. We offer opportunities to help build world-class skills in addition to hands-on experience in the global fast-changing business world.

Deloitte opens the door to a career that can cross borders virtually and physically across the African continent and globally to gain experience and access projects beyond our borders. We value difference and embrace people with diverse backgrounds experiences abilities and thinking styles.

Our purpose

Deloitte is led by a purpose: to make an impact that matters. Every day Deloitte people are making a real impact in the places they live and work. We pride ourselves on doing not only what is good for clients but also what is good for our people and the communities in which we live and workalways striving to be an organization that is held up as a role model of quality integrity and positive change. Learn more about Deloittes impact on the world. #Makinganimpactthatmatters

Recruiter Tips

We want job seekers exploring opportunities at Deloitte to feel prepared and confident. To help you with your interview we suggest that you do research to know some background about our firm and the business area you are applying to.

Your details will be treated with confidentiality and will not be shared with any third party.

If you meet the above requirements please visit our website and apply online: Deloitte East Africa Careers portal. 

To the successful candidates the Firm will offer a competitive and performance driven remuneration package a highly energized team environment comprising individuals who are committed to working as one producing results and enjoying it.

Please note that;

• You are required to upload your updated resume national I.D and academic certificates (University and High school) for your application to be considered.
• You will be required to be physically present in Uganda to attend all the interview stages should you be successful in the application.

Your details will be treated with confidentiality and will not be shared with any third party.

Closing date:  Sunday 16 August 2026.

We are an equal opportunity employer and do not ask individuals to pay any fees or money as part of the recruitment process. Women and Persons with Disabilities are encouraged to apply.

Persons with Disabilities are encouraged to apply.

At Deloitte we want everyone to feel they can be themselves and to thrive at workin every country in everything we do every day. We aim to create a workplace where everyone is treated fairly and with respect including reasonable accommodation for persons with disabilities. We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.

We actively support the inclusion of people with disabilities and embrace neurodiversity in the workplace. We recognise and value the unique strengths that neurodivergent individuals bring and we are committed to creating an environment where everyone can thrive.

If you require reasonable accommodations in relation to your disability and neurodiverse needs during the recruitment process please let us know. We are happy to make adjustments to suit your individual needs.

Note: The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive.  Deloitte may ask the employee to carry out additional duties or responsibilities which may fall reasonably within the ambit of the role profile depending on operational requirements.

Be careful of Recruitment Scams: Fraudsters or employment scammers often pose as legitimate recruiters employers recruitment consultants or job placement firms advertising false job opportunities through email text messages and WhatsApp messages. They aim to cheat jobseekers out of money or to steal personal information.

To help you look out for potential recruitment scams here are some Red Flags:

• Upfront Payment Requests: Deloitte will never ask for any upfront payment for background checks job training or supplies.
• Requests for Personal Information: Be wary if you are asked for sensitive personal information especially early in the recruitment process and without a clear need for it. Fraudulent links or contractual documents may require the provision of sensitive personal data or copy documents (e.g. government issued numbers or identity documents passports or passport numbers bank account statements or numbers parents data) that may be used for identity fraud. Do not provide or send any of these documents or data. Please note we will never ask for photographs at any stage of the recruitment process.
• Unprofessional Communication: Scammers may communicate in an unprofessional manner. Their messages may be filled with poor grammar and spelling errors. The look and feel may not be consistent with the Deloitte corporate brand.

If youre unsure make direct contact with Deloitte using our official contact details. Be careful not to use any contact details provided in the suspicious job advertisement or email.

Remote Work :

No

Employment Type :

Contract