Financial & HR Administrator

The Financial & HR Administrator is responsible for accurate and timely financial administration using the Exact system. The role supports month-end close maintains financial records processes invoices and payments ensures compliance with internal controls statutory requirements working with external tax consultants and represent the entity in front of all local financial (banks) and non-financial institutions (tax office customs office etc). The role also provides HR administration support across the employee lifecycle including onboarding career progression offboarding payroll changes employee queries and recruitment coordination.

Key Responsibilities

Finance Operations

• Maintain and update general ledger cost centers and project/cost allocations in Exact.
• Process and reconcile purchase invoices (3-way match where applicable) ensuring correct coding VAT/tax treatment and approvals.
• Create and process sales invoices credit notes and customer statements as required.
• Prepare and process payment runs and maintain supplier master data.

Reconciliations & Controls

• Perform bank reconciliations (including multi-currency if applicable) and investigate variances.
• Reconcile accounts payable (AP) and accounts receivable (AR) subledgers to the general ledger.
• Support reconciliation of intercompany accruals prepayments and balance sheet accounts.
• Ensure adherence to internal controls audit trails and documentation standards within Exact.

Period Close & Reporting Support

• Assist with month-end and year-end closing activities (journals accruals provisions).
• Produce standard reports from Exact (AP/AR aging trial balance expense reports).
• Support management reporting by providing accurate data and explanations for variances.

Tax & Compliance

• Support preparation of VAT/GST returns and ensure correct tax coding in Exact.
• Maintain documentation for audits and respond to auditor/internal queries.
• Ensure compliance with company policies and local statutory requirements.

Stakeholder Support

• Act as first point of contact for invoice/payment queries from internal stakeholders and vendors.
• Coordinate with procurement/operations for invoice approvals and issue resolution.
• Support continuous improvement of finance processes and Exact workflows.

HR Administration

• Coordinate onboarding career progression and offboarding processes for employees including drafting employment contracts and letters and processing employee changes in the payroll system.
• Serve as the first point of contact for employees and managers regarding terms of employment and HR policies.
• Support recruitment and selection by posting job openings scheduling interviews and ensuring proper follow-up with candidates and hiring managers.

Qualifications :

Required Skills & Experience

• Experience in a financial administration role.
• Strong ERP literacy.
• Solid understanding of accounting principles invoice processing and reconciliations.
• Good working knowledge of VAT/tax coding and compliance basics.
• Experience with HR administration processes payroll mutations and knowledge of Turkish labor law is preferred.
• Strong Excel skills (pivot tables lookups).
• High attention to detail structured working style and ability to meet deadlines.

Preferred Qualifications

• Finance qualification (e.g. CPA in Turkey (SMMM) or equivalent).

Competencies

• Accuracy and ownership
• Strong communication and follow-up
• Problem-solving mindset
• Confidentiality and integrity
• Team collaboration and customer focus
• ERP Usage experience including SAP Netsuit Logo etc. 
• Speaks English and/or Dutch

Remote Work :

No

Employment Type :

Full-time