Junior Accountant
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Job Summary
- Process day-to-day financial transactions including supplier invoices receipts payment requests and other routine accounting documentation.
- Maintain accurate and up-to-date financial records and filing systems both physical and digital in accordance with established document control standards.
- Manage petty cash including reconciliation documentation and replenishment requests.
- Support monthly bank reconciliations and identify and report any discrepancies for review.
- Assist with payroll inputs for employees including working hours leave allowances and other relevant information while coordinating closely with HR.
- Track supplier invoices and ensure payments are processed accurately on time and with the required authorisation.
- Support month-end closing activities including preparation of journal entries accruals reconciliations and supporting schedules for review.
- Maintain and update the fixed asset register for office site and operational equipment.
- Assist with the preparation of VAT and withholding tax documentation and supporting schedules for relevant transactions.
- Liaise with relevant statutory authorities regarding routine filings inspections and administrative requirements under appropriate guidance.
- Support basic procurement activities including sourcing quotations preparing purchase requests and tracking deliveries for office and site requirements.
- Process verify and maintain records of expense claims submitted by employees and management.
- Coordinate with finance teams across related entities on cross-entity invoicing cost allocations and recharge transactions where required.
- Assist with the collection preparation and filing of financial documentation required for audits statutory inspections and management reporting.
- Maintain confidentiality and ensure financial and company information is handled securely and professionally.
- Provide accurate financial and administrative updates to the remotely based finance management team.
- Identify unusual high-value or potentially sensitive financial matters and escalate them appropriately for review and approval.
- Support the effective administration of financial activities to ensure accurate and timely processing of transactions and records.
- Diploma or Bachelors degree in Accounting Finance or a related field.
- Minimum of 1 year of relevant experience in bookkeeping junior accounting finance administration or a similar role with 13 years of experience preferred.
- Previous experience working within Tanzania and familiarity with local accounting and financial administration practices is highly desirable.
- Working knowledge of Zanzibars tax and statutory filing environment is an advantage.
- Exposure to accounting software such as QuickBooks Zoho Books Sage or other relevant accounting systems is preferred.
- Strong understanding of basic accounting principles bookkeeping procedures reconciliations supplier payments expense processing and financial record keeping.
- Strong numerical accuracy and attention to detail particularly when handling financial and confidential company information.
- Proficiency in Microsoft Excel and the ability to work confidently with spreadsheets and financial data.
- Ability and willingness to learn new accounting payroll and financial management systems.
- Fluent in both English and Swahili with strong written and verbal communication skills.
- Ability to work independently follow financial procedures accurately and exercise sound judgement when handling routine transactions.
- Strong organisational and time management skills with the ability to manage multiple financial and administrative priorities.
- High level of integrity discretion and confidentiality when handling sensitive financial information.
- Strong communication and interpersonal skills with the ability to coordinate effectively with employees suppliers management statutory authorities and other stakeholders.
- Good analytical and problem-solving skills with the ability to identify discrepancies and escalate issues appropriately.
- Professional reliable proactive and detail-oriented approach to financial administration.
- Ability to work effectively under a remote reporting structure while maintaining strong coordination with local management and relevant stakeholders.
Required Skills:
Diploma or Bachelors degree in Human Resources Business Administration or a related field. Minimum of 3 years of relevant experience in HR administration office administration HR generalist support or a similar administrative role with 35 years of experience preferred. Previous experience working within Tanzania and familiarity with local HR and administrative practices is highly desirable. Working knowledge of mainland Tanzania employment and labour regulations is an advantage. Strong understanding of HR administration employee records management recruitment coordination onboarding leave administration and general office administration. Familiarity with statutory requirements and processes involving institutions such as NSSF WCF and Labour Offices is an advantage. Fluent in both English and Swahili with strong written and verbal communication skills. Proficiency in Microsoft Word and Excel with the ability and willingness to learn HR payroll or other administrative systems. Strong organisational and administrative skills with excellent attention to detail and accuracy. Ability to work independently prioritise tasks effectively and exercise sound judgement when handling routine matters. Strong communication and interpersonal skills with the ability to interact professionally with employees management vendors visitors and external stakeholders. High level of integrity discretion and confidentiality when handling sensitive employee and company information. Strong problem-solving and decision-making abilities with the judgement to identify matters requiring escalation. Excellent planning coordination and time management skills with the ability to manage multiple administrative and HR priorities simultaneously. Professional proactive dependable and service-oriented approach to HR and office administration. Ability to work effectively with a remote reporting structure while maintaining strong coordination with local management and stakeholders.
