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Adminstrative Assistant
Job Location:
Job Location:
Dar es Salaam - Tanzania
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
1-3years
Experience Required:
Posted:
10 June 2026 (30+ days ago)
Posted:
Application Deadline:
7 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Purpose:
The position will be responsible for managing the company diary across all departments ensuring the smooth coordination of meetings appointments and events. They will also handle administrative tasks such as scheduling interviews inviting candidates and maintaining clear communication channels within the organization.
Key Responsibilities:
1. Diary Management:
Maintain and update the companys master calendar including meetings deadlines and key events for all departments.
Schedule and coordinate appointments ensuring efficient time management for department heads.
2. Interview Coordination:
Invite candidates for interviews and ensure all necessary documentation and preparations are in place.
Liaise with the HR and recruitment teams to confirm interview schedules and communicate logistics to candidates.
3. Administrative Support:
Prepare and circulate meeting agendas minutes and follow-up actions.
Organize and maintain company records ensuring compliance with legal and regulatory requirements.
Support the CEO and department heads with administrative tasks as needed.
4. Communication and Reporting:
Act as the central point of contact for scheduling conflicts and inquiries.
Provide weekly updates to the CEO on diary management and pending tasks.
5. Compliance and Documentation:
Ensure proper documentation of key events and decisions for legal and organizational reference.
Maintain confidentiality of sensitive information.
Requirements
Qualifications and Experience:
Education: Bachelors degree in Business Administration Management or a related field.
Experience: At least 1-3 years of relevant experience in administration scheduling or executive support.
ONLY TANZANIAN NATIONALS SHOULD APPLY
Skills:
Strong organizational and time-management skills.
Excellent verbal and written communication.
Proficiency in Microsoft Office Suite and scheduling tools.
High attention to detail and ability to multitask.
Key Competencies:
Strong organizational skills.
Proactive problem-solving abilities.
Excellent interpersonal skills for cross-departmental coordination.
Ability to handle pressure and meet deadlines
Required Skills:
Strong organizational and time-management skills. Excellent verbal and written communication. Proficiency in Microsoft Office Suite and scheduling tools. High attention to detail and ability to multitask.
Required Education:
Education: Bachelors degree in Business Administration Management or a related field. Experience: At least 3 years of relevant experience in administration scheduling or executive TANZANIAN NATIONALS SHOULD APPLY
